Accounts Payable/ Payroll

Job Summary

The AP/Payroll position is responsible for establishing, managing, directing, maintaining, and processing all Sunnycrest's payroll timely and accurately, including day-to-day operations, process improvements, project management, payroll tax, and internal/external audits. The position is also responsible for maintaining accounts and financial records in the established accounting system, performing related accounts payable work as required

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

Payroll:

· Controls all necessary tasks to complete payroll in a timely manner. Works directly with department heads to ensure payroll accuracy and works with the payroll system to keep software current.

· Coordinates with IT to ensure time clocks are functioning correctly.

· Determines payroll liabilities and ensures accurate calculation of employee and employer withholdings, including federal, state, local, Social Security and Medicare obligations.

· Ensures timely filing of payroll data and payments to applicable federal, state and local authorities.

· Creates tax and deduction reports; prepares accounting and financial transactions, reports and documents; updates payroll procedures; and prepares special reports as requested. Works with appropriate internal and external resources to ensure compliance with applicable federal, state and local wage and hour laws.

· Maintains payroll records, monitors payroll system integrity, reviews payroll-related accounts and performs timely reconciliations.

· Assists with audit reporting and maintains records associated with the IPERS retirement system.

Accounts Payable:

·      Performs general accounting and recordkeeping tasks and reviews entries and supporting documents for accuracy, including account classification, unit prices, totals and completeness.

·      Reviews purchase orders, travel expenses and related documentation.

·      Maintains vendor accounts and adds or deletes vendors as necessary. Obtains required W-9 information and issues sales tax exemptions.

·      Reviews input and track fixed assets. Reviews year-end accuracy and files related materials in appropriate order.

Minimum Education Qualifications

Education and/or Experience Requirements:

Associate's degree in fianance, accounting or related fields of study or equivalent experience.

•     Minimum of 4 to 5 years of related payroll/accounts payable experience required.
• 3 additional years of experience may be substituted in place of certification or CPA.

Licenses, Certifications, and Other Requirements:

·    Must be authorized to work in the United States. Dubuque County does not sponsor work visas or provide immigration sponsorship.

Minimum Knowledge, Skills, and Abilities Qualifications

In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.

Comprehensive knowledge of:

·    Payroll processing, including federal, state, and local tax withholding and wage and hour laws.

·    General accounts payable and accounting principles and recordkeeping practices.

·    IPERS retirement system procedures and requirements.

Ability to:

·    Communicate effectively, both orally and in writing, with department heads, employees, and vendors regarding payroll and accounts payable matters.

·    Maintain confidentiality of sensitive payroll and financial information.

·    Learn and adapt to new payroll and accounting software systems.

·    Manage multiple deadlines and prioritize tasks to ensure timely, accurate payroll processing.

·    Proficiently use MS Word, Excel, and standard office equipment (copier, multi-line phone system).

In evaluating candidates for this position, Dubuque County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. 

Physical Requirements

·    Requires prolonged periods of sitting with frequent, repetitive hand movements (e.g., data entry, typing, ten-key).

·    Requires moderate standing and walking, and moderate use of vision and hearing for reviewing documents and communicating with staff and vendors.

·    Occasionally required to carry/lift up to 50 pounds (e.g., files, supplies) and to squat, crouch, kneel, or bend as needed.

·    Occasional pushing, pulling, and reaching above shoulder height.

Work Environment

·    Work is primarily indoors in an office environment.

·    Occasional exposure to outdoor weather conditions and work-related travel.

·    Infrequent exposure to noise, temperature extremes, or interactions with irritated or agitated individuals.

EOE / ADA Statement

Dubuque County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Dubuque County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.