What are the responsibilities and job description for the Senior Administrative Assistant [Sunita L. Williams Elementary School] (SY26-27) position at Sunita L. Williams Elementary School?
Sunita L. Williams Elementary School is seeking candidates of diverse backgrounds and experiences for the position of Senior Administrative Assistant. This is a 12-month position in a welcoming, dynamic and inclusive environment.
Needham Public School District is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm educator to join our team. Diverse candidates, especially those from historically marginalized and silenced groups such as educators of color, are highly encouraged to apply.
Position Type:
Secretarial/Clerical/School Aide
Description:
Senior Administrative Assistant, Sunita L. Williams Elementary School - Unit D position
Hours: Monday- Friday, 7:30 am - 4:00 pm (40 Hours per week, 8 hours per day not including 30-minute unpaid lunch)
General:
The Senior Administrative Assistant provides high-level secretarial and administrative support to the Principal and school administration. This role serves as the primary point of contact for parents, staff, and students, ensuring the school’s daily operations run smoothly, safely, and efficiently.
Under the supervision of the principal, the Senior Administrative Assistant will manage the daily flow of the front office, including visitor check-ins, phone inquiries, and student arrival and departures. In coordination with the principal, Assistant Principal and Coordinator of Special Education, the Sr Admin Assistant will support scheduling appointments, maintain school wide calendars, communication, and overall coordination of duty & teacher coverage.
In addition, this position performs office & clerical tasks to support the effective operation of the main office such as greeting parents and other office visitors, answering phones, filing, making copies, and mail distribution. Knowledge of basic webpage preferred. Duties may also include assisting other miscellaneous office tasks and classroom supervision.
Essential Tasks:
- Manages substitute coverage for classroom teachers and specialists, working closely with payroll coordinator.
- Performs receptionist duties such as greeting visitors, parents and other school-related business. Tracks school visitors, ensures all visitors adhere to security protocols to maintain a safe campus. Answers phones, forwarding calls and taking messages.
- Draft and distribute school newsletters, emails, and emergency notifications via mass communication tools.
- Manage the daily flow of the front office, including visitor check-ins, phone inquiries, and student arrivals/departures.
- Ability to maintain confidentiality of information regarding students, families, employees, and others.
- Ability to understand, apply, and use desktop computers and software applications (e.g., PowerSchool, Google Docs, Google Sheets, Google Forms, etc.).
- Maintains the calendars for the Principal, scheduling appointments with teachers, parents and community members.
- Works collaboratively with the Town of Needham facilities department in ensuring a safe, clean, and welcoming school environment.
- Maintains accurate student files, including enrollment, attendance, and transcripts. Maintains databases and runs reports as needed
Additional Duties:
Performs related duties as required by the principal or the assistant principal
Qualifications:
Good communication skills and ability to work well with others in a sometimes fast paced environment. Strong technology skills, previous work with elementary-aged students preferred.
Compensation and Benefits:
Please review the Unit D Contract and this page to learn more about employee compensation and benefits. The salary range for this position is AR5 $29.23-$32.42
Please apply online
Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.
Posted vacancies in the Needham Public Schools have been approved by the School Committee and are subject to appropriation at Town Meeting.
The Needham Public Schools does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, active military/veteran status, ancestry, genetic information, or national or ethnic origin in the administration of its educational policies, employment policies, and other administered programs and activities. In addition, students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.
Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.
Salary : $29 - $32