Office Manager / Bookkeeper

Job Overview
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring our office runs smoothly and efficiently. As the backbone of our daily operations, you will manage a variety of tasks—from overseeing office functions and supervising staff to handling bookkeeping and vendor relationships. Your proactive approach, excellent communication skills, and attention to detail will help foster a productive work environment and support our organizational goals. This is an exciting opportunity for someone eager to make a meaningful impact while working in a lively, team-oriented setting.

Responsibilities

• Oversee daily office operations, including front desk duties, multi-line phone systems, filing, and calendar management to ensure seamless workflow.
• Supervise administrative staff and coordinate training & development initiatives to promote team growth and efficiency.
• Manage bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, payroll processing, and financial reporting.
• Handle vendor management by negotiating contracts, maintaining relationships, and ensuring timely delivery of supplies and services.
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with employee relations.
• Assist with budgeting activities by monitoring expenses, preparing financial forecasts, and ensuring adherence to organizational financial policies.
• Plan and coordinate events or meetings as needed to foster team engagement and professional development.

Requirements

• Bilingual - English and Korean
• Proven experience in office management or administrative roles within a professional setting; experience in medical office management is a plus.
• Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software.
• Demonstrated supervisory experience with the ability to lead and motivate a team effectively.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Effective communication skills—both verbal and written—and professional phone etiquette.
• Knowledge of scheduling management tools and calendar organization for efficient time allocation.
• Familiarity with vendor management processes, payroll administration, budgeting practices, and human resources procedures.
• Experience with clerical tasks such as filing systems, front desk operations, and handling multi-line phone systems is highly desirable. Join us in creating an energetic workplace where organization meets innovation! Your expertise will help us maintain an efficient office environment while supporting our team’s growth and success.

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person

Salary : $50,000 - $70,000