What are the responsibilities and job description for the Business Manager position at Sunflower Child Care Center?
Job Title: Business Manager
Reports To: Center Director
Job Type: Part Time (hourly), 20-30 hours per week
Modality: On Site
Job Summary:
The Business Manager at Sunflower Day Care Center is responsible for overseeing the financial, administrative, and operational functions of the center to ensure that the Center achieves its mission efficiently and effectively. This role requires a blend of excellent organizational and interpersonal skills, along with a passion for supporting an environment focused on early childhood education. The Business Manager will work closely with the Center Director, but is primarily tasked with managing budgets/finances, human resources, and facilities/supplies. The Business Manager contributes directly to
the Center's financial health, work culture, and smooth daily operations. The Business Manager will show appreciation for and work toward the cultivation of a healthy and positive culture of work at the Center, emphasizing a growth mindset for the staff.
Key Responsibilities:
1. Financial Management:
● Manage daily financial operations, including accounts receivable, accounts payable. Ensure the timely and accurate transfer of information to payroll vendor.
● Prepare and monitor budgets, financial forecasts, and cash flow statements.
● Work within existing systems (e.g., Brightwheel) to ensure processing of tuition payments, issue invoices, and manage delinquent accounts.
● Reconcile bank statements and maintain accurate financial records.
● Prepare financial reports for the Center Director and/or Board of Directors as required.
● Liaise with accountants and auditors for year-end closing and tax preparation.
● Interface with the Treasurer of the Board of Directors and the Finance Committee when needed on budget status, forecasting, financial policies/practices, and long-term strategy.
2. Human Resources:
● Collaborate with the Center Director on recruitment and onboarding processes for new staff (e.g., posting jobs, scheduling interviews, background checks, new hire paperwork).
● Coordinate onboarding and scheduling for work/study staff and volunteers
● Maintain confidential staff records, including certifications, training, and performance reviews.
● Meet with staff members to discuss personnel-related issues, including job performance, consistent professional development, benefits, professionalism, and adherence to personnel policies.
● Handle and verify payroll information for processing by a vendor
● Ensure compliance with labor laws and Center policies, collaborating with the Center Director on policy updates or changes when necessary.
● Support scheduling and time-off requests for staff as needed.
● Interface with the Personnel Committee when needed on relevant issues, including staffing status, trends in work performance, and personnel policy.
3. Office & Administrative Management:
● Oversee general office operations, including managing supplies and equipment.
● Work with other administrative staff to develop and maintain organized filing systems (physical and digital).
● Handle correspondence and administrative tasks as needed.
● Contribute to administrative staff coverage at the front desk.
4. Facilities & Vendor Management:
● Coordinate with external entities for repairs, maintenance, and supplies.
● Collaborate with the Center Director on facility management to ensure a safe, clean, and well-maintained environment.
● Manage inventory of supplies (e.g., classroom items, snack foods) and order as necessary.
5. Compliance & Policy Adherence:
● Assist in maintaining required documentation for inspections and audits.
Qualifications:
Education: Bachelor’s degree with relevant business administration, finance, or labor relations coursework preferred. Relevant work experience may substitute for a topical academic background. Associate's degree with substantial, relevant experience will be considered.
Experience:
● Minimum of 2 years of experience in a business management, office management, or administrative role.
Experience with educational, childcare, and/or non-profit organizations is a plus.
● Demonstrated experience with financial management, including budgeting, payroll, and bookkeeping.
● Experience with HR functions.
Skills:
● Proficiency in accounting software (QuickBooks preferred) and Microsoft Office Suite (Word, Excel, Outlook).
● Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
● Strong attention to detail and accuracy in all work.
● Exceptional written and verbal communication skills.
● Ability to maintain confidentiality and handle sensitive information with discretion.
● Strong interpersonal skills and the ability to build positive relationships with staff, parents, and vendors.
● Problem-solving abilities and a proactive approach to challenges.
● Familiarity with child care licensing regulations is a plus.
Other Requirements:
● Ability to sit for extended periods.
● Occasional lifting of office supplies (up to 20 lbs).
● Ability to navigate the daycare facility.
● Ability to provide evidence of a physical exam, TB test, and background checks as required for work in a child care facility in Pennsylvania.
About Sunflower:
Sunflower is a 501(c)(3) nonprofit dedicated to providing high-quality childcare. As an organization, our goals are to provide an environment that is child-centered, informed by research and best practices, collaborative, accountable, and integrated with the community. The ideal candidate will embrace and advance these goals.
Nondiscrimination Statement:
It is the policy of Sunflower not to discriminate against any applicant for employment, or any employee because of age, family status, race, sex or gender identity, orientation, disability, national origin, religion, or veteran status.
Interested persons should send a resume and letter of interest to director@sunflowerchildcarecenter.org.