Accounts Payable (AP) Clerk

Position Summary

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk to support our accounting team with timely and accurate processing of invoices, payments, and expense reporting. The ideal candidate will have a strong understanding of accounting principles and a commitment to maintaining accurate financial records in a fast-paced environment.

Key Responsibilities

• Review, verify, and process vendor invoices and employee expense reports.
• Match purchase orders, receipts, and invoices to ensure accuracy.
• Code invoices to appropriate general ledger accounts and cost centers.
• Prepare and process weekly check runs, ACH, and wire payments.
• Maintain vendor files and ensure up-to-date W-9s and tax documents are on file.
• Resolve invoice discrepancies and vendor inquiries in a timely and professional manner.
• Assist in month-end closing by reconciling AP sub-ledger to the general ledger.
• Monitor accounts to ensure timely payments and report aging payables.
• Support audits by providing documentation and reports as needed.
• Collaborate with procurement, operations, and project teams to ensure accurate job costing.
  
  

Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree in Accounting, Finance, or related field preferred.
• 2 years of experience in accounts payable or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite, or Viewpoint) and Microsoft Excel.
• Strong organizational and time management skills with attention to detail.
• Ability to work independently and as part of a team.
• Excellent communication and customer service skills.
  
  

Preferred Qualifications

• Experience in construction, utilities, or manufacturing industries.
• Familiarity with job costing and multi-entity environments.
• Knowledge of 1099 reporting and sales/use tax.