Purchasing Coordinator

Job Title: Purchasing Coordinator

Position Reporting:

This position is part of Sunday Cool – Finance Department reporting to the Controller.

Work Schedule: Monday – Friday: 8:30 AM - 5:00 PM [40 hours/week].

Overtime may be required based on workload and production demands. This position will be likely to have overtime or weekend work during the peak of busy season, running May-July.

Compensation:

Salary: $40,000 per year, based on experience and skills.

Areas of Responsibility include, but are not limited to:

The Purchasing Coordinator plays a vital role in supporting the Finance Director and ensuring the smooth operation of accounting, purchasing, and special projects. This position is highly collaborative and cross-functional, requiring adaptability, attention to detail, and proactive communication.

• Support the Finance Director in meeting departmental workload demands across accounting, purchasing, and special projects.
• Cross-train and provide coverage for team members during absences, contributing to a resilient and flexible department.
• Ensure adequate stock of bulk inventory to meet production demand.
• Ensure front door orders, promo orders, samples, and supply orders are managed in a timely fashion.
• Follow up with drop ship goods to make sure they are on track to arrive
• Manage Salesforce stock levels based on seasonality.
• Prepare inventory forecasting on a schedule for suppliers as required.
• Collaborate interdepartmentally to source new products or innovations within the current offerings
• Prepare and process purchase orders for materials, supplies, and equipment.
• Resolve quality issues and grievances with vendors, contractors, and suppliers.
• Coordinates removal or disposal of surplus/damaged materials.
• Any additional responsibilities assigned by the Controller or VP

Skills and Requirements:

• Strong verbal and written communication abilities to ensure clarity across departments and with external partners
• Exceptional interpersonal and customer service skills, fostering positive relationships and professional interactions
• High level of organization and attention to detail, especially when managing multiple vendors and deadlines
• Proven time management skills with the ability to prioritize and consistently meet tight deadlines
• Must be able to multitask continuously throughout the day, shifting between purchasing, accounting, and project support with ease
• Analytical and problem-solving skills
• Thorough understanding of materials and supplies used in the company
• Proficient with Microsoft Excel Suite or similar programs
• Knowledge and ability to use Salesforce.com

Physical Requirements:

This position requires the employee to sit for extended periods of time and work both independently and in a team environment.

Probationary Period & Termination

During the first 90 days we will be training you specifically for the above position. Before the conclusion of your probationary period, we will meet with you to review and determine if this is a long term fit for both parties. Sunday Cool, LLC reserves the right to terminate employment of any employee at any time without notice and without payment in lieu of notice, subject to the laws of the State of Florida.

Overtime & Payroll:

We pay biweekly (every other week) on Fridays. Pay is based on eighty standard hours per pay period and Sunday Cool has 26 pay periods/year.

Drug Free Workplace:

Sunday Cool is a drug free workplace. The company reserves the right to conduct drug testing on all employees. In the event of a workplace accident the impacted employee will be required to be tested for drugs.

Equal Opportunity Employer:

Our company is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $40,000