Human Resources Office Administrator

Position Summary

The Human Resources Office Administrator provides administrative and operational support to the Chief People Officer and HR department. This role is responsible for coordinating day-to-day HR activities, supporting recruitment, onboarding, training, and employee engagement initiatives. The HR Office Administrator plays a key role in ensuring HR processes run efficiently while gaining exposure to multiple areas of human resources and office management. The HR Office Administrator serves as backup to the CPO for payroll and benefit administration.

This position is ideal for a highly organized, self- motivated, detailed individual looking for a team environment to thrive in.

Key Responsibilities

HR Administrative & Department Support

• Provide administrative support to the HR department, including filing, data entry, record maintenance, and general HR coordination.
• Serve as the primary reception contact by answering, screening, and directing incoming phone calls while greeting visitors, applicants, vendors, and guests in a professional, friendly manner.
• Provide administrative support to Operations and Sales, including reporting, special projects, CRM management, purchase order (PO) receipt entry, and other departmental support as needed.
• Coordinate conference room scheduling, setup, organization, and meeting logistics to ensure the space is maintained and ready for use.
• Manage office supply inventory, ordering, and vendor relationships to ensure adequate office resources are maintained.
• Support general office management functions to maintain an organized, efficient, and professional work environment.
• Maintain attendance records and support administration of attendance policies and procedures.
• Assist with uniform ordering, tracking, and distribution.
• Support employee appreciation events and meetings.
• Maintain tracking tools for recognition programs (Success and WOW program administration).
• Assist with employee communications using platforms such as Trumpia (mass texting), Canva (flyers and signage), and email.
• Track employee training progress and maintain safety/compliance logs
• Support event planning and ordering for employee appreciation and meetings as needed
• Assist with uniform ordering and dispersion as needed

Recruitment & Onboarding Support

• Support recruitment efforts for seasonal and entry-level roles, including posting jobs, screening candidates, and scheduling interviews.
• Prepare onboarding materials and assist with new hire orientation sessions.
• Process MVR requests and ensure other pre-employment documentation is completed.
• Ensure timely and accurate completion of new hire paperwork in coordination with the CPO.
• Assist with referral bonus tracking and program administration.

HR Systems, Payroll & Compliance Support

• Maintain HRIS data accuracy, including employee records, job changes, and terminations.
• Provide backup support for payroll and benefits administration processes, including data entry and completing payroll according to the established pay frequency.
• Perform routine Paycom tasks such as new hire entries, employee logins, contact updates, and reporting support.

Cross-Training & Team Support

• Cross-train to ensure coverage and continuity of HR operations.
• Provide back-up support for core HR functions as needed.
• Participate in ongoing training to expand HR knowledge and capabilities.

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1–2 years of HR support, administrative, or office experience strongly preferred.
• Strong attention to detail, organization, and time management skills.
• Excellent interpersonal and written communication skills.
• Proficiency in Microsoft Office; experience with Paycom or a similar HRIS is a plus.
• Ability to handle confidential and sensitive information with professionalism and integrity.
• Demonstrated willingness to learn and grow within the HR profession.