Scheduler

Planning

• Maintaining a sufficient backlog of planned routine and shutdown work for the assigned areas.
• Participation in the management of work request and work order backlog by:
• Reviewing backlog and planning list for duplicates
• Grouping work orders together that can be planned and worked as a single order that optimizes utilization of resources
• Insuring plans are in place that meet the timing requirements of the plant
• Checking for understanding of scope through work request text, field walk throughs, and interaction with the work order approver.
• Reviewing work request for completeness and accuracy.
• Insuring that work order type and maintenance craft assignments are accurately assigned on the order.
• Using or creating job plans lists for repetitive jobs.
• Building “job packages” utilizing new or archived job plans that clearly shows:
• Identified hazards and safety information/requirements to safely perform tasks.
• the special instructions and required documentation such as procedures, photos, special safety permits, PCA information, QAQC needs, piping schematics, etc…,
• required skill crafts and duration,
• specialty tools, materials, equipment,
• optimal scheduling logic between tasks,
• stores request or purchase order for necessary components,
• Estimated total job costs for operations approval.
• Continuous improvement of the individual/collective job plans through;
• Soliciting “quality” feedback on executed jobs plans and making any necessary changes to insure planning and work efficiencies continue to improve.
• Understanding job delay information and updating plans to prevent re-occurrence
• Periodic job plan field audits
• Incorporating constructability and maintainability when developing plans
• Optimization of repetitive tasks and or PM program through job planning excellence
• Participating in bidding process and requisitioning for third party services.
• Screening work request to determine if scope is capital or expense.
• Participating in the identification and implementation of reliability driven improvements projects.

Scheduling

• Utilize approved scheduling tools and methodologies to schedule all non-emergency Maintenance Department work in such a way as to ensure all preventive and predictive maintenance tasks are completed in a timely fashion.
• Coordinate scheduling efforts with departmental leadership to minimize work scheduling conflicts – include the Operations, Environmental, Safety and Quality departments.   
• Facilitate scheduled completion of repair work per agreed-upon job priorities
• Champion the maintenance work flow process and work with Maintenance Manager to address issues/failures of the work process as they occur
• Lead daily and weekly maintenance scheduling meetings.
• Lead planning, scheduling, and procurement efforts to ensure successful completion of annual outage/turnaround periods. Utilize accepted project management methodologies to develop outage schedules and coordinate the activities of the outage planning team to ensure all facets of outage planning are met in a timely and efficient manner.
• Utilize advanced scheduling tools in the creation of resource-loaded outage schedules
• Develop and report project critical path in regards to outages being scheduled
• Work with Procurement personnel to develop job scope for contracted services and lead the effort to identify and award contracted work
• Coordinate with all departments to identify proper job scope for all outage work and coordinate scope change management to minimize unforeseen scope creep
• Lead lessons learned process and assist in the improvement of standardized outage processes company-wide