HR Assistant & Benefits Administration

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• 401(k) 
• 401(k) Matching
• Flexible Spending Account
• Employee Assistance Programs
• Life Insurance

HR Assistant – Benefits Administration

We are seeking an HR Assistant with a focus on Benefits Administration to support our Human Resources team. This role is responsible for administering employee benefits programs, ensuring compliance with federal and state regulations, and providing day-to-day HR support. The HR Assistant will serve as a key resource for employees with benefits-related questions while maintaining accurate HR records and supporting core HR functions.

This position supports functions including HR administration, benefits administration, employee relations, compliance, HRIS management, onboarding support, and employee services.

This role reports directly to the Human Resource Manager.

Benefits Administration

• Administer employee benefits programs including medical, dental, vision, life insurance, disability, 401(k), and voluntary benefits
• Process new hire enrollments, qualifying life event changes, and terminations
• Audit benefits data to ensure accuracy of enrollments, payroll deductions, and billing
• Review and reconcile monthly carrier invoices and resolve discrepancies with vendors
• Ensure compliance with federal and state regulations including ACA, COBRA, HIPAA, ERISA, ADA, FMLA, and Section 125
• Coordinate and support open enrollment, including employee communication and education
• Serve as the primary point of contact for employee benefit inquiries
• Complete ACA reporting requirements on a monthly and annual basis
• Administer and track FMLA and other leave programs in coordination with payroll and third-party vendors
• Collect and track insurance premium payments for employees on leave

HR Support & Administration

• Maintain accurate and up-to-date employee records and HRIS data in compliance with applicable laws and best practices
• Respond to employee questions and assist with HR policy interpretation
• Support onboarding and employee communications
• Assist with updating and maintaining the employee handbook and HR policies
• Provide general administrative support including filing, document preparation, reporting, and special projects
• Identify opportunities to improve HR processes and procedures

Compliance & Reporting

• Support OSHA compliance including recordkeeping and maintenance of OSHA 300 logs
• Conduct preliminary investigations of workplace incidents, gather documentation, and assist with root cause analysis
• Analyze incident trends and prepare reports to support safety initiatives
• Monitor DOT compliance requirements, including maintaining driver qualification files
• Stay current on HR laws, regulations, and best practices

Job Requirements

• Bachelor’s degree required.
• Benefits administration a plus.
• Proficiency in Microsoft Office Suite, Excel and experience with HRIS and benefits platforms required.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks with accuracy and efficiency.
• Strong analytical and problem-solving skills, with the ability to interpret data from multiple sources.

Additional Information:

• This role is open to early-career candidates, including new and recent graduates.

Salary : $25 - $27