Front Desk & Marketing Coordinator (Part-Time)

Overview

We are seeking an energetic and detail-oriented Part-Time Front Desk & Marketing Coordinator to join our dynamic team on a part-time basis (20 hours per week, Monday–Friday, 9am–1pm). You will be the first point of contact for our clients while also driving our day-to-day marketing activities across social media, email, and online reputation.

This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant community-focused environment.

What We're Looking For

• Prior office experience or administrative support roles preferred but not required; enthusiasm to learn is essential.
• Strong verbal and written communication skills.
• Familiarity with multi-line phone systems and office equipment is advantageous.
• Comfortable speaking with clients on the phone and in person.
• Bilingual abilities are highly desirable to serve diverse community needs.
• Familiarity with Microsoft Office and social media platforms (Word, Excel, PowerPoint, LinkedIn, Facebook, Instagram, TikTok, etc).
• Basic experience with email marketing tools (Mailchimp, Constant Contact, or similar).
• Experience in clerical tasks such as filing, calendar management, and time management will contribute to success in this role.
• Personal assistant or office management experience is a plus but not mandatory.
• Organized, detail-oriented, and able to manage multiple tasks
• Experience with a CRM system is a plus (we will train the right candidate).

Responsibilities

• Greet visitors warmly, manage check-in procedures, and ensure a positive first impression.
• Operate multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.
• Handle incoming calls, direct inquiries appropriately, and provide exceptional customer support.
• Manage office supplies, organize files, and maintain accurate records through data entry and filing systems.
• Assist in executing marketing campaigns by updating social media platforms, creating promotional materials, and supporting outreach efforts.
• Maintain calendar schedules, coordinate appointments, and support event planning activities.
• Utilize computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping and administrative tasks.
• Proofread marketing content and correspondence to ensure clarity and professionalism.
• Support office management tasks such as bookkeeping, invoicing, and basic clerical duties to ensure smooth daily operations.
• Demonstrate organizational skills by managing multiple priorities efficiently and effectively.

Join us in this rewarding part-time role where your organizational talents and vibrant personality will make a meaningful impact every day!

Pay: $20.58 - $21.66 per hour

Work Location: In person

Salary : $21 - $22