Executive Assistant (HR)

Join Our Team!

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.

We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.

As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!

Job Description Summary

Sunbelt Rentals, the fastest-growing rental equipment company in North America, is seeking an Executive Assistant to provide high-level administrative support to the Chief People Officer and Senior Leadership Team. In this role, you will deliver exceptional administrative, clerical, and organizational support while managing a wide range of executive priorities. The ideal candidate will work independently to coordinate schedules, organize meetings, manage communications, and ensure the efficient execution and tracking of key initiatives and responsibilities across the leadership team.

Duties & Responsibilities

• Provide high level, advanced, diversified and confidential secretarial and administrative support to the Chief People Officer.
• Manage heavy calendaring, meeting coordination and planning.
• Perform accurate and timely corporate recordkeeping and completion of expense reports.
• Independently interface with both internal and external high-profile contacts.
• Daily administrative and office management functions.
• Maintains accuracy, consistency and quality in a fast-paced, multi-task environment and is flexible in changing daily workload priorities as directed.
• Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and make decisions within corporate/department guidelines.
• Demonstrates excellent organizational, interpersonal, leadership, and reasoning skills.
• Handle all aspects of administrative support in a timely and professional manner, including creation/review/revision of memos, letters, presentations, reports, and correspondences.
• Facilitate company meetings and follow up.
• Manage executive schedules and needs across both Microsoft and Apple operating system platforms.
  
  

Qualifications

• A high school education or the equivalent knowledge of English, punctuation, grammar, spelling and basic mathematics (ability to add, subtract, multiply, divide and calculate fractions and/or percentages).
• Associates is preferred but not essential.
• 7 years of secretarial or administrative experience at the executive level.
• Proficient knowledge of computer software (including word processing, spreadsheets, presentation and e-mail).
• Excellent communication skills including tact and diplomacy and strong organizational skills.
• Regular exercise of initiative and personal judgment, attention to detail, use of discretion, and maintaining confidentiality.
  
  

The physical demands of this role require bending, squatting, crouching, reaching, lifting 25 pounds or more, and working indoors/outdoors when required by the job. The above description is not a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day. Reasonable accommodations may be made to comply with applicable laws. Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected class.

Base Pay Range: $31.15 - 42.82

Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Please visit https://www.sunbeltrentals.com/careers/ for more information on our benefits and to join our Talent Network.

Sunbelt also provides a comprehensive benefits package to its full-time employees. This package includes:

• Health, Dental and Vision plans
• 401(k) Match
• Volunteer time off
• Short-term and long-term disability
• Accident, Life and Travel insurance, as well as flexible spending
• Tuition Reimbursement Options
• Employee Assistance Program (EAP)
• Length of Service Awards
  
  

You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt offers team members the following paid time off from work, subject to Sunbelt’s policies (unless specified in a collective bargaining agreement):

• 12-25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day
  
  

Gear up for an exciting career!

Sunbelt Rentals supports service members. Veterans encouraged to apply.