Accounts Receivable Specialist

Sunbelt Material Handling is seeking a full-time Accounts Receivable Specialist to support our Dallas operations. This position is responsible for customer invoicing, payment processing, account reconciliation, collections, and maintaining accurate accounts receivable records. The Accounts Receivable Specialist will work closely with multiple departments to ensure timely billing, accurate financial records, and outstanding customer service. This role offers the opportunity to cross-train and support Accounts Payable functions as needed.

Essential Duties and Responsibilities

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and timely
• Process customer payments and apply payments to customer accounts
• Monitor accounts receivable aging and follow up on past due balances
• Contact customers regarding outstanding invoices and payment status
• Research and resolve billing discrepancies and customer account issues
• Reconcile customer accounts and maintain accurate AR records
• Prepare customer account statements as needed
• Assist with month-end AR closing activities and reporting
• Maintain organized electronic and physical accounting records

Administrative & Accounting Support

• Work closely with the Service, Parts, Sales, and Operations departments regarding customer billing
• Ensure accurate documentation supporting invoices and customer transactions
• Maintain confidentiality of financial and company information
• Follow company accounting policies and internal procedures
• Assist with additional accounting and administrative duties as assigned

Qualifications

• Previous accounts receivable, billing, collections, or accounting experience preferred
• Experience with Softbase, Tinnacity, and TrinDocs is preferred
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Proficient in Microsoft Office, particularly Excel
• Excellent communication, customer service, and problem-solving skills
• Ability to work independently and collaboratively within a team

Physical & Work Requirements

• Full-time, in-office position located in Dallas, Texas
• Ability to sit and work at a computer for extended periods
• Ability to occasionally lift files or office materials up to 20 pounds

Benefits

• 401(k)
• Employee Ownership Program (ESOP)
• Health insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA)
• Life insurance
• Paid Time Off
• Paid Sick Time
• Retirement plan

Application Question(s):

• Please describe any Accounts Payable experience you have and your willingness to assist with AP responsibilities.

Experience:

• Accounts Receivable: 2 years (Required)

Work Location: In person