Administrative Assistant, Legal

Description

Sun World International is a California-based agriculture and technology firm engaged in fruit variety development, technology, intellectual property, and licensing. Its technology and IP pursuits include one of the world’s leading fruit breeding/genetics programs, a broad-based portfolio of plant patents and trademarks, and investments in agriculture technology start-ups benefiting our global licensees. Licensing consists of sharing new proprietary table grape varieties, stone fruit, mangoes, avocado, and citrus, and the IP they comprise, with like-minded fruit growers and marketers in more than 17 countries around the world. The Company prizes creativity, innovation, and an entrepreneurial spirit. Its people strive for excellence by demonstrating leadership, passion, kindness, authenticity, courage, initiative, and curiosity. We are growing, come and join us!

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our global Legal team with a wide range of administrative and office support tasks. The ideal candidate will play a key role in maintaining efficient office operations, including handling communications, meeting scheduling, travel scheduling, document management, processing invoices and preparing meeting minutes.

Responsibilities

General Administrative Duties-

• Provide comprehensive support to the Legal team by managing meetings, preparing agendas, assisting in amending agreements, and coordinating calendars.
• Facilitate clear and effective communication both internally and externally to ensure alignment and information flow across teams and outside counsel.
• Serve as the first point of contact for internal and external communications (phone, email, in-person).
• Maintain and organize office files, records, and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations
• Process documents and signatures as requested internally and externally.
• Serve as the primary document courier logistic contact for the department
  
  

Prepare and provide DHL and UPS shipping labels, and monitor/track parcel courier for effective delivery management.

Invoice Processing-

• Receive, review, and process vendor invoices in a timely and accurate manner.
• Match purchase orders, delivery receipts, and invoices for proper documentation.
• Enter invoice data into the accounting or ERP system.
• Monitor outstanding payments and follow up on discrepancies or missing documentation.
• Work closely with the finance or accounts payable department to ensure timely payment and resolve issues.
  
  

Requirements

• High School diploma or GED required. Associate's or Bachelor's degree preferred.
• 3 - 5 years of experience as an Administrative Assistant.
• Experience with invoice processing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and office management systems.
• Strong organizational and time-management skills.
• Self motivated.
• Attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
  
  

Preferred Skills

• Experience with accounting or ERP software (e.g., QuickBooks, SAP, NetSuite).
  
  

Work schedule: 100% onsite Monday through Friday.

Hours: 8:00am - 5:00pm with a 1 hour lunch.

Pay range: $23.63 to $25.00 per hour bonus benefits

Sun World International LLC is an Equal Opportunity Employer, and we value diversity. The company does not discriminate based on race, color, religion, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic forbidden under federal, state or local law.

Salary Description

$23.63 to $25.00 per hour bonus benefits