Office Assistant / Personal & Business Coordinator

We're looking for a highly organized, detail-oriented Office Assistant to support a busy real estate investor and hotel operator with both business and personal affairs. This is a varied, hands-on role for someone who genuinely enjoys bringing order to a full plate. No two days will look exactly alike, and that's the appeal.

You'll help manage paperwork and filing across a portfolio of properties and a small hospitality business, while also supporting personal matters, including checking in with my parents and coordinating with their care manager as needed. (Day-to-day medical management, medications, and pharmacy coordination are handled by a separate care team; this role is more about staying connected and being a helpful point of contact.)

The role also touches the day-to-day operating side of the business: coordinating with hotel staff, the property management office, and attorneys; paying bills; ordering supplies and inventory; and handling whatever else comes up in a given week. This is a role that grows and shifts, you should be comfortable with a job description that isn't fixed in stone.

This role suits someone who is calm under a full workload, comfortable switching between tasks, and takes real satisfaction in keeping things and people well taken care of.

What You'll Do

• Organize, file, and maintain business and personal paperwork (contracts, invoices, correspondence, records)
• Track and manage business and personal calendars
• Coordinate with hotel employees, the property management office, and attorneys on various matters
• Check in with my parents and coordinate with their care manager as needed
• Pay bills and help track expenses across properties and household
• Order inventory and supplies as needed
• Assist with light administrative tasks across property management and hotel operations (vendor follow-ups, document prep, correspondence)
• Help prioritize and track an ever-changing to-do list across multiple areas of responsibility
• Run occasional errands or coordinate with outside vendors/providers as needed
• Bring structure and systems to a busy, multi-hat household and business operation
• Take on new or unexpected tasks as they come up. This role has range, and flexibility matters more than a fixed job description

What We're Looking For

• Exceptionally organized and detail-oriented, nothing falls through the cracks
• Self-motivated and comfortable working independently once given direction
• Patient, thorough, and caring in how you approach both tasks and people
• Flexible and able to shift between very different types of tasks in the same day
• Strong follow-through and reliability
• Comfortable with technology (email, calendars, filing systems); willingness to learn new tools (including AI-assisted organization) is a plus
• Prior experience in an administrative, executive assistant, or office management capacity is helpful but not required
• High-functioning, dependable, and trustworthy, this role involves access to personal and business matters
• Mandarin Chinese and/or Spanish language skills preferred, not required

A Note on Fit

We're especially open to candidates who've had full careers and are looking for meaningful, flexible work rather than a return to a demanding 9 to 5, but we welcome applicants of any background who bring the qualities above.

Pay: $30.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $30