Fleet Administrative Specialist

Location: Bushnell, FL

CLASSIFICATION: CIVILIAN

BUREAU: ADMINISTRATION

DIVISION: FLEET MAINTENANCE

SUPERVISES: NONE

SUPERVISED BY: ADMINISTRATIVE LIEUTENANT

DUTIES:

A. Maintain control of and follow up on incoming correspondence, reports, and other documents.

B. Prepare vehicles for auction.

C. Log new vehicles and update automated inventory program entries as required.

D. Schedule vehicle maintenance appointments.

E. Identify repairs requiring an outside contractor after consulting with the lead technician.

F. Coordinate vehicle inspections (vehicles turned in, reassigned and spares).

G. Organize maintenance/repair of Office vehicles.

H. Transport or schedule vehicles.

I. Receive, route, and disperse telephone calls/messages.

J. Generate, update, and submit statistical reports.

K. File and retrieve documentation/reports and files.

L. Maintain and update maintenance and other pertinent files.

M. Demonstrate interpersonal skills.

N. Demonstrate verbal and written communication skills.

O. Demonstrate computer/software/office equipment skills/knowledge. Proficiency in Word, Excel, and other computer programs utilized by the Office.

P. Possess information systems entry/retrieval skills.

Q. Possess time management skills.

R. Review all inventory and make recommendations on replacements as needed.

S. Assign and schedule maintenance and repair work on all Office radios and radio equipment.

T. Perform any additional duties that may be required by the Sheriff or through necessity of situations.

U. Renew vehicle registration as necessary.

JOB PREREQUISITES:

• High School Diploma or GED. Clerical experience/inventory control is preferred.
• Knowledge of the automotive industry and auto mechanics.
• Valid FL Driver’s License
• Ability to type and to prioritize work.

JOB REQUIREMENTS:

• Demonstrate a positive working relationship with personnel in the Agency;
• Report directly to supervisor;
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures;
• Maintain confidentiality/security of files and information obtained in the course of employment;
• Assist citizens, visitors, employees, and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts;
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to staff and co-workers;
• Adhere to leave, overtime, and attendance policies/procedures (i.e., arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.
• Operate Office vehicles

WORKING CONDITIONS:

• Work is primarily in an office environment under a normal amount of stress;
• Normal business hours apply; however, hours are subject to vary, and overtime may be necessary including nights, holidays, and weekends;
• Contact with the public and Office personnel;
• Sit for long periods;
• See at normal range or with accommodations;
• Hear at normal level or with accommodations;
• Speak understandably;
• Manual dexterity;
• Ambulate independently;
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.;
• Occasionally reaches above head/kneel/walk/climb/lift/stoop/stand.