Executive Assistant

TLDR Version

• $65,000–$75,000/year, depending on experience
• Health reimbursement of $500/month toward the plan you choose
• Retirement plan with a 3% match, dollar-for-dollar
• 14 days PTO per year, accrued monthly
• 8 paid holidays on top of PTO
• Utah real estate license paid in full if you don't already have one
• Ongoing investment in your growth, we cover extracurricular development activities for the team, which may include conferences with travel
• In person, Provo. Hours: 8:30–5:30, Monday through Friday

The Opportunity

Sumsion Real Estate is a boutique brokerage built around luxury residential, new construction, land development, and commercial real estate across Utah. We're growing and looking to add operational horsepower.

We're looking for a highly organized, proactive Executive Assistant to run point on day-to-day operations, transaction coordination, and marketing execution. You'll be trusted to own processes, anticipate what's next, and help build the systems that let this brokerage scale.

Real estate experience is a plus but not required. Applicants for this role can come from outside the industry: if you're currently coordinating complex, deadline-driven work for clients who are anxious about money and timing, you have the foundation. What matters more than a real estate background is that you're sharp, dependable, and genuinely excited to learn the business from the inside.

What You'll Actually Do

Executive & Administrative Support

• Manage owners' calendars, appointments, and scheduling across showings, closings, and meetings
• Monitor and triage email and client communications, keeping everything moving and nothing unanswered
• Maintain and organize client and transaction databases (Notion, GoHighLevel CRM, Sisu)
• Prioritize daily tasks and keep deadlines
• Prepare buyer and seller appointment packets and other client-facing documents

Transaction Coordination

• Track contracts, deadlines, and required documents from execution to closing using Sisu software
• Coordinate with lenders, title companies, inspectors, and other agents to keep transactions moving
• Draft and organize comparative market analyses (CMAs) and property research
• Maintain accurate, up-to-date files for every active transaction

Buyer Support

• Schedule and coordinate property showings
• Research properties and gather relevant information for buyers
• Prepare polished property books and materials for buyer meetings
• Set up and maintain customized property searches based on buyer needs

Listing & New Construction Support

• Research new and prospective listings, including property details, title, and other relevant documentation
• Assist with preparing necessary documents and materials for new listings
• Coordinate photography, signage, and listing launch logistics
• Draft listing descriptions and introductory communications for broker review
• Enter and manage listings in the MLS, ensuring all information are accurate and documents are complete
• Ensure listings are published and displaying correctly on relevant third-party websites
• Prepare weekly listing updates, showing activity, and client feedback summaries
• Support new construction walkthroughs, including feature placards and buyer-facing materials
• Help plan and staff open houses

Marketing Support

• Create and coordinate marketing materials for listings: social media graphics, print collateral, and video coordination
• Assist with social media scheduling and content for active listings and brokerage branding
• Collaborate on email newsletters and other client-facing communications
• Upload and organize property videos across relevant platforms
• Develop individual property marketing plans and help execute strategies for each listing
• Coordinate listing placements in relevant print and digital publications
• Support event planning and promotion for open houses and community events

Who You Are

• Proactive and resourceful, comfortable figuring out what needs to happen next without being told
• You're already thinking weeks and months ahead, because that's just how you're wired
• A strong communicator, professional and responsive with clients, agents, vendors, and the team
• Comfortable with direct feedback, and comfortable pushing back when you see it differently
• Tech-savvy and quick to pick up new tools and systems

Why This Role

This is a opportunity to take point on operations of a growing brokerage. You'll get hands-on exposure to contracts, marketing, negotiations, and operations.

This is not a stepping stone to becoming a producing agent. We're hiring someone to own operations long-term, and we intend for growth into a senior role over time.

Compensation & Benefits

• $65,000–$75,000 per year, based on experience.
• Health, dental, and vision reimbursement of $500 per month to put toward the individual plan of your choice
• Retirement plan with a 3% employer match, dollar-for-dollar
• 14 days of paid time off per year
• 8 paid holidays annually, separate from and in addition to PTO
• Utah real estate license paid in full, including exam fees and renewal, for candidates who don't already hold one
• Extracurricular development support, we cover activities that build your skills and growth, which may include conferences, courses, or travel