What are the responsibilities and job description for the DATA MANAGER position at Summit Virtual Academy?
Data Manager
Reports to: Principal
Qualifications:
- High school diploma or equivalency required
Data Manager Skillet Requirements:
- Required to be a Certified Notary Public, otherwise will be expected to obtain (cost to be covered by school)
- Possesses an organized approach and excellent time managements skills
- Prioritize and structure tasks to meet deadlines and expectations
- Possesses the ability to work well as part of a team
- Possesses computer literacy and good keyboarding skills
- Possesses good numeracy skills
- Maintains accuracy and attention to detail
- Maintains professionalism at all times
- Possesses administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records
- Possesses effective communication skills to communicate with school personnel, students, parents, and outside agencies
- Effectively uses software for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program
- Uses discretion and keeps information confidential when working with sensitive student/staff information
- Needs limited supervision and is able to work independently and as a part of a team
- Uses initiative in carrying out recurring assignments independently without specific instructions
- Ability to make decisions and solve problems with school data and information provided
- Works well under pressure
Key Duties and Responsibilities:
PowerSchool Student Information Management, including but not limited to:
- Enrollments
- Withdrawals
- Discipline
- Student/Teacher/Room Schedules
- Transcripts
- Historical Grade
- Test Scores
- Immunizations
- Demographics
Attendance and Grade Management
- Monitors the entry of attendance and grades by teachers into PowerSchool
- Monitors student absences for correct excused/unexcused coding
- Prepares student absence lists and daily absence bulletin
- Maintains student sign-in/sign-out logs, based upon directions from coordinator
- Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures
- Directs teachers concerning attendance procedures and policies
Student Entry and Withdrawals (in coordination with administration)
- Enrolls new students throughout the year
- Enters basic student and demographic information
- Processes arriving student’s cumulative records
- Prepares cumulative records for departing students
- Withdraws departing student from PowerSchool
- Maintains files of arriving/departing students’ cumulative records
- Copies and send cumulative records for withdrawing students
- Maintains a log of students when entered and departed the school throughout the year
- Requests cumulative records for new students and sends cumulative records upon request for exiting students
- Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12; other clerical staff may be responsible for records duties at the discretion of the principal)
- Collects data for and prints marking period report cards
PowerSchool-Reporting and Audits
- Generate reports that satisfy the requirements from the following School Administrators; District Administrators; Local and State Government; Law Enforcement; Health Agencies and North Carolina Department of Public Instruction
- Calculates and prepares Honor Rolls
- Performs historical testing audits on student records
Monthly and Quarterly Reports Include:
- Principal Monthly Report (PMR)
- Student Activity Report (SAR)
- Monthly and Quarterly Data Team reports
- Scheduling reports
- Headcount reports
- Civil Rights Data Collection
- Spring and Fall AIG
- Discipline
- Alternative Learning Report
- Common Follow-up
- Dropout data collection
- Retention/promotion/graduation report
Salary : $17 - $21