What are the responsibilities and job description for the Office Manager position at Summit South Properties, LLC?
Summit South Properties is looking for a dependable, organized, and motivated Office Manager /Property Management Coordinator to join our team in Cullman.
We manage a growing portfolio of residential properties, and we're looking for someone who can become a key part of the day-to-day operation of the business.
This is more than a receptionist position. The right person will help coordinate tenants, maintenance, vendors, paperwork, scheduling, and office operations while keeping things organized and moving forward.
Responsibilities
- Serve as a primary point of contact for tenants and prospective tenants
- Answer phone calls, emails, and tenant inquiries
- Coordinate maintenance requests and communicate with contractors and vendors
- Schedule repairs, inspections, and appointments
- Assist with tenant applications, leases, move-ins, and move-outs
- Maintain accurate tenant and property records
- Track lease renewals, notices, deposits, and other important dates
- Use rent collection / accounting software programs
- Assist with rent collection and delinquency follow-up
- Process invoices and assist with accounts payable
- Coordinate property documentation, insurance information, utilities, and related records
- Assist with property listings and leasing activities
- Maintain organized digital and physical files
- Help manage the company's office calendar and daily priorities
- Follow up with tenants, vendors, contractors, and other parties to make sure tasks are completed
- Assist management with special projects and new property onboarding
- Identify problems before they become larger problems and take ownership of getting them resolved
What We're Looking For
- Extremely organized and detail-oriented
- Dependable and responsible
- Professional and friendly when dealing with people
- Comfortable communicating by phone, email, and text
- Able to prioritize multiple tasks at once
- Good at following up and making sure things actually get completed Comfortable learning new software and technology
- Proactive rather than waiting to be told what to do
- Able to handle difficult conversations professionally
- Trustworthy and comfortable working with confidential information
- Interested in growing with a company rather than simply looking for a job
Preferred Experience
Property management or real estate experience is a plus, but not required.
Experience in property management, real estate, construction, accounting or bookkeeping, insurance, banking, medical office management, office administration, customer service, or vendor/contractor coordination would be valuable.
We are willing to train the right person who has the organization, communication skills, work ethic, and attitude we're looking for.
How to Apply
Please submit your resume along with a brief description of why you believe you would be a good fit for this position.
Email: summitsouthoffice@gmail.com
Location: Cullman, Alabama
Hours: Monday–Friday, 9:00 AM–5:00 PM
Pay: $18.00 - $20.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $18 - $20