What are the responsibilities and job description for the Transaction Coordinator/ Real Estate Assistant position at Summit Sothebys International Realty?
Summit Sotheby’s International Realty is looking for a detail-oriented Senior Real Estate Transaction Coordinator / Real Estate Administrative Assistant. This role involves managing residential real estate transactions from listing to closing.
You need a strong understanding of Utah real estate contracts, compliance, and closing processes. The ideal candidate anticipates needs, resolves challenges, and provides an excellent experience for our agents. We seek someone proactive, organized, and thriving in a fast-paced, professional environment.
Key Responsibilities:
Manage all aspects of residential real estate transactions from listing to closing.
Review contracts, disclosures, and addenda for accuracy and compliance.
Act as the main liaison among agents, clients, and title/escrow professionals for clear communication.
Track key deadlines and contingencies for smooth, on-time closings.
Ensure all transaction files meet brokerage and state compliance requirements.
Resolve transaction challenges independently while maintaining professionalism.
Keep organized and accurate digital records using transaction management systems.
Support agents on transaction procedures, documentation, and timelines.
Identify ways to enhance transaction efficiency and improve processes.
Uphold the high standards of Summit Sotheby’s International Realty in every transaction.
About You:
You have 2 years of experience in Utah residential real estate transaction management.
Strong knowledge of Utah real estate contracts and compliance standards. Experience in Idaho, Nevada, or California is a bonus.
A real estate license is preferred but not required.
Ability to manage multiple transactions and deadlines with minimal supervision.
Calm and solution-oriented under pressure.
You take accountability seriously.
You’re eager to learn and grow as part of a world-class real estate brokerage.
You’re interested in a long-term career in real estate transaction management or operations.
You have high attention to detail and strong organizational skills.
You’re a self-starter and problem-solver with a positive attitude.
You connect well with various personalities.
You’re skilled with technology and excited about new systems to boost productivity.
You enjoy providing excellent customer service.
Proficient in Google Workspace, Microsoft Office Suite, and familiar with Apple products.
You’re committed to supporting the team’s success and shared goals.
About Us:
Summit Sotheby's International Realty is the local affiliate of a global brand whose name is synonymous with unparalleled experience and customer service. We represent homes of all price points in all corners of the state. Our team is tight-knit, and our goals are off the charts. We believe in pushing the envelope and think each day is an opportunity to redefine the real estate industry.
About the Job:
This position will be located in our Sugarhouse office. This is a full-time position, Monday through Friday, with a salary range that is based on experience and qualifications. If you’re a proactive professional with a vision for your own growth within a company that’s rapidly evolving, we’d love to hear from you.