What are the responsibilities and job description for the Marketing Administrative Assistant & Print Coordinator position at Summit Sothebys International Realty?
Marketing Administrative Assistant & Print Coordinator
Location: Sugarhouse, UT
Schedule: Monday – Friday
Position: Entry-Level - 2 years experience
About Us:
We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next level—pushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences.
About You:
- You’re a team player committed to the success of those around you.
- You have a sharp eye for detail and a strong ability to proofread and spot errors.
- You have previous experience in production design and are familiar with print processes.
- You have strong customer service skills and can communicate professionally with agents, vendors, and team members.
- You're eager to grow, learn, and advance, with a go-getter mindset.
- You’re ready to hit the ground running and apply your skills from day one.
About the Role:
The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250 agents across Utah, you’ll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently.
Day-to-Day Responsibilities:
- Proofread all approved art files to ensure accuracy before sending to print.
- Coordinate print orders with specialty vendors and place all print marketing orders.
- Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed.
- Print and trim in-house marketing materials with precision utilizing the in-house print room.
- Order and manage business cards (temporary and permanent) for agents.
- Organize and update direct mail lists in excel for marketing campaigns.
- Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups.
- Ensure all eleven SSIR offices are stocked with updated marketing materials.
Required Skills & Experience:
- Previous printing, marketing, or administrative experience preferred.
- Excellent proofing and attention to detail—you catch even the smallest errors.
- A solid understanding of the English language and grammar.
- Strong customer service skills—you communicate clearly and professionally.
- Basic understanding of Excel and InDesign (or willingness to learn).
- Ability to multitask and manage deadlines in a fast-paced environment.