What are the responsibilities and job description for the Administrative Assistant position at Summit Pathology Laboratories, Inc.?
Summit Pathology is looking for an Administrative Assistant to join our team in our Loveland office, working the hours of 8:00a-4:30p or 8:30a-5:00p Monday through Friday. This person will work to support the daily operations of the office, our clients, patients, and Pathologists.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail, and the ability to communicate effectively. This position will be posted until filled.
Responsibilities:
- Pulling, organizing, and sending pathology reports for various tumor board conferences to the represented SPL Pathologists.
- Prepping faxes and paperwork for sendout cases.
- Pulling slides & blocks for sendout requests and consults as needed.
- Ordering sendout cases into the appropriate portal system. Documenting and communicating all actions for each sendout case.
- Quality control of all sendout cases.
- Routine follow up of cases sent for consultation, and incomplete cases pending results, blocks, or slides.
- Documenting slide and block returns to offsite storage.
- Answering phones, forwarding calls, and taking messages.
- Assisting clients and pathologists with selection of appropriate sendout tests.
- Fulfilling supply orders to send out to clients, logging completed orders for billing.
- Filing of pathology requisitions and courier tracking logs, and organization of filing cabinets containing requisitions and tracking logs.
- Printing reports for courier transport to appropriate clinic.
- Printing and packaging of patient letters to be mailed out.
- Handling of billing and patient queues in LIS system.
- Pulling and printing monthly and quarterly reports.
- Other tasks as assigned.
Requirements:
- High school diploma. Associates' degree or higher preferred
- 1-2 years experience as an administrative assistant, secretary or receptionist preferred. Experience in a healthcare setting is a plus!
- Strong organizational, communication, and time-management skills
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Resourcefulness, creativity, and problem-solving skill set
- Professionalism when interacting with customers, clients, and patients.
- Must be comfortable handling and triaging phone calls
- Ability to adhere to HIPAA guidelines and maintain confidentiality of sensitive information.
- Familiarity with office equipment (i.e. printers, fax machines)
- Proficiency in Microsoft Office, Teams, and Outlook
- This position entails sitting at a desk for long periods of time.
Summit Pathology benefits include:
- Starting salary: $20/hour
- Medical, Dental, and Vision plans including HSA and FSA options
- 401k by Ascensus
- Paid Time Off & Holiday Pay
About Summit Pathology:
Summit Pathology is an independent pathology laboratory, owned by a group of board-certified pathologists. We have been serving hospital systems and physician offices in Colorado, Wyoming, and Nebraska for more than thirty five years. With a variety of subspecialties, Summit Pathology offers world class expertise, state of the art disease detection and exceptional customer service. We take pride in providing outstanding general surgical pathology as well as high level expertise in additional areas such as breast pathology, cytopathology, hematopathology (including flow cytometry), gastrointestinal pathology, dermatopathology, transfusion medicine, microbiology and clinical chemistry.
Summit Pathology Laboratory is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. Summit Pathology is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual experience and qualifications, without regard to a person's race, color, age, sex, gender identity, gender expression, marital status, sexual orientation, religion, creed, national origin, the presence of any physical or mental disability, or status as a disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran, or any other protected status.
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