What are the responsibilities and job description for the Administrative Assistant Part-time position at Summit Management Consulting, LLC?
Summary/Objective
Works under the supervision of one of the school administrators to provide administrative support to the assigned department head.
Essential Functions
- Schedules and organizes meetings, conferences, school/department activities and interviews.
- Establishes, maintains, develops and updates various filing systems for the administrator(s).
- Organizes and prioritizes information and calls.
- Periodically answers phones for the assigned school administrator, answering questions and responding to various inquiries.
- Works with outside staffing agencies to fill in teacher absences with the proper substitutes.
- Communicates attendance issues to the payroll/HR department.
- Works independently and as a team on special projects that are assigned.
- Types and designs various correspondence.
- Responsible to coordinate and process new student enrollment.
- Proficient with Google suite, word, excel, Facebook, Twitter and Instagram.
- Excellent grammar and spelling.
- Orders various supplies as needed.
- Other duties as assigned.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Competencies
- Thoroughness
- Flexibility
- Attention to detail
- Communication proficiency
- Technical capacity
Work Environment
This job operates in a professional environment. This role routinely uses standard office equipment such as computers, copiers, phones and fax machines.
Summit Management Consulting, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Summit Management Consulting, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Summit Management Consulting, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Summit Management Consulting, LLC’s employees to perform their job duties may result in discipline up to and including discharge.
Required Education and Experience
Associates degree preferred, high school diploma or equivalent required along with 2 years of administrative experience.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.