Administrative Assistant

Full job description:

We are seeking a highly organized and professional English/Spanish-speaking Administrative Assistant to support the daily operations of a busy office. The ideal candidate will possess strong bilingual communication skills, excellent attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities:

• Provide administrative and clerical support to Department Director.
• Communicate professionally with clients in both English and Spanish, including phone calls, emails, and in-person interactions.
• Serve as a liaison between the office and other organizations through written and verbal communication as needed.
• Assist with preparation, organization, and management of documents and files.
• Coordinate scheduling and logistics related to meetings and appointments.
• Maintain accurate records, track status, and ensure files are properly organized and updated.
• Conduct online research and assist with gathering information required as needed.
• Perform general administrative duties such as document preparation, scanning, filing, and correspondence.

Qualifications:

• Fluency in both English and Spanish (spoken and written) is required.
• Strong interpersonal and communication skills with the ability to interact professionally.
• Ability to work independently, manage multiple tasks, and meet deadlines in a high-pressure environment.
• High level of attention to detail and strong organizational skills.
• LHCSA experience is preferred but not required; training will be provided for the right candidate.
• Proficiency in Microsoft Word and Outlook, internet research, and intermediate to advanced skills in Microsoft Excel.
• Professional demeanor and strong work ethic.
• Ability to maintain strict confidentiality of information.
• Willingness to learn and develop knowledge procedures and documentation.