Anticipated Receptionist/Secretary

Receptionist/Secretary

Position Purpose
Under the direct supervision of the superintendent or other administrator, the Receptionist/Secretary provides clerical, secretarial and administrative assistance at the Administrative Center.

Essential Functions

• Greets all visitors, determines their needs, checks appointments, and directs or escorts them to the proper person.
• Maintains a professional reception area.
• Receives and transfers calls as well as takes accurate notices for relay of messages.
• Answers questions of callers according to district policy.
• Assists in student registration and residency verification.
• Maintains the district roster of students eligible for Free/Reduced lunch, arranges delivery of lunches to school buildings.
• Manages the posting of flyers to the district virtual backpack program.
• Assists with records management procedures.
• Maintains the central storage area for inactive records.
• Assists with clerical functions of the Administrative Center.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Power Point, the Internet, Outlook, electronic mail).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office building environment.

Qualification Profile

• High school diploma
• Successful experience with office management preferred.

FLSA Status: Non-exempt

Conditions:
1. Employed to work 12 months per calendar year; 40 hours/week.
2. Paid Hourly with benefits