Billing Specialist

Job Title: Billing Specialist

Location: Office (Knoxville, TN)

Department: Accounting

Reports To: Accounting Manager

FLSA Status: Exempt

We understand what we do is not defined by the buildings we build. At Summit, we strive to be the trusted provider of construction services by developing a team of empowered professionals that share a vision of building excellence now and in the future. We embrace innovation in our pursuit of continuous improvement, both for our finished product and for the success of our team. Summit builds long lasting relationships, community and careers. Summit builds together.

Job Summary

The Billing Specialist is responsible for the financial administration and control of an assigned portfolio of projects from startup through final closeout. This role serves as a financial partner to project management, with accountability across billing, cash flow, financial controls, and project closeout. The Billing Specialist evaluates contract and billing requirements, analyzes project financial information, identifies financial risks, drives timely resolution, and ensures earned revenue is converted into collected cash. The ideal candidate will be detail-oriented, analytical, highly organized, and able to exercise sound judgment independently, with latitude to interpret and apply company policy to non-routine billing and financial matters. The primary duty of this position is office work directly related to Summit’s general business operations, requiring consistent exercise of discretion and independent judgment on matters of significance. 

Key Responsibilities

Project Financial Ownership:

·        Own the financial administration of assigned projects from startup through final closeout

·        Monitor project financial health, including billing status, cash position, receivables, retainage, unapproved change orders, cost exposure, and closeout readiness

·        Identify financial risks, communicate potential impacts, and drive timely resolution with responsible parties

·        Take ownership of ensuring each project converts earned revenue into collected cash through proactive billing, follow-up, and issue resolution

Contract and Billing Judgment:

·        Evaluate owner and subcontractor billing requirements and apply judgment to determine whether billing and payment requests are complete, accurate, and contractually supported

·        Interpret contract terms, retainage requirements, schedules of values, stored-material provisions, change-order status, lien-waiver requirements, and other specific billing conditions

·        Exercise independent judgment in evaluating billing submissions and supporting documentation, determining accuracy, completeness, contractual compliance, and readiness for processing.

·        Resolve billing and documentation issues for project management, accounting, subcontractors, vendors, and clients.

Financial Analysis and Reporting:

·        Distribute project financial reports with active analysis and recommended actions

·        Analyze project cash position, under-billings, overbillings, aged receivables, retainage, unapproved change orders, cost exposure, and closeout status

·        Investigate unusual balances and financial exceptions, identify root causes, communicate potential impacts, and recommend corrective action

·        Track outstanding financial, billing, collection, and closeout items through resolution

Delegated Authority and Financial Controls:

·        Maintain delegated authority within established company policies to protect the financial and control interests of the company

·        Return incomplete billing submissions, require supporting documentation, and hold transactions that do not meet contractual requirements

·        Establish resolution plans and hold responsible parties accountable for outstanding financial and closeout items

·        Support process improvement initiatives that strengthen billing accuracy, financial controls, cash flow, and project closeout performance

Qualifications

·        2 years of experience in billing, accounting, project administration, construction administration, or a related financial support role preferred

·        Strong understanding of billing processes, contract documentation, financial controls, and project closeout requirements

·        Ability to analyze financial information, identify exceptions, determine root causes, and recommend corrective action

·        Excellent organizational, time management, communication, and interpersonal skills

·        Ability to manage multiple priorities, exercise sound judgment, and work collaboratively with project management, accounting, subcontractors, vendors, and clients

·        High attention to detail, problem-solving ability, accountability, and follow-through

Working Conditions

·        Office-based

·        Essential physical requirements include sitting for extended periods and typing

Salary and Benefits

·        Competitive salary based on experience.

·        Competitive annual bonus structure directly tied to company, team, and individual performance.

·        Comprehensive benefits package including health, dental, and vision insurance.

·        Retirement plan with company match.

·        Paid time off and holidays.

·        Opportunities for professional development and career advancement.