What are the responsibilities and job description for the Project Manager position at Summit Access Solutions,LLC?
Purpose:
The Project Manager will be accountable for managing a diverse array of large, complex projects that advance VRP’s tactical and strategic objectives, supporting program launches, transitions, and changes across departments, including data analytics and technology. The Project Manager will serve as a primary coordinator in such projects, supporting planning, organization, prioritization, scheduling, assignments, follow-ups, status management, and debriefing. The Project Manager will also be a primary liaison with key leaders to ensure uniform awareness. The project manager will also support the education and onboarding of new colleagues to projects. In addition, this role will serve as the primary internal point person to various external vendors supporting internal projects and products. This position will report to the Director, Implementation.
Responsibilities:
- Defines project scope, goals, deliverables and timelines that support business objectives in collaboration with senior leadership and internal stakeholders.
- Develops detailed work plans, including work breakdown structures, product, release, and sprint planning, project milestones, risk assessment / management plans, staffing needs and project timelines.
- Estimates the resource requirements necessary to achieve project goals, inclusive of human and financial capital.
- Ensures proper risk management by documenting all risks and employing an effective mitigation strategy. Risks may be financial, chronological, process, team, or scope related.
- Establishes realistic project goals and implementing action plans for achieving set objectives.
- Guides, directs and motivates project team members to ensure compliance with set standards, procedures, and guidelines.
- Evaluates the progress of projects to detect limitations or faults and seeking solutions to result in more efficient processes.
- Uses specialized tools and techniques to delegate and ensure even distribution of tasks to project team members including assignment of deliverables to self where applicable.
- Supports implementation activities across the team to ensure successful launch of project.
- Actively monitors, tracks, and manages project tasks, timelines, scope, attainment of milestones and overall quality of project activities and deliverables. Provides project updates to various stakeholders weekly.
- Manages internal and external stakeholders and multiple project teams in the context of single projects.
- Provides technical and business interpretation guidance between technical and non-technical teams.
- Develops, initiates, and manages communication plans that facilitate communication between departments and includes team responsibilities, target dates, project status reports and resource needs.
- Manages communications with the customers and internal teams.
- Participates in educational programs to cultivate professional knowledge and expand professional network.
- Identifies problems, explore potential solutions, and track the design and implementation of such solutions.
- Prepares for and facilitates team and large group meetings appropriately, including clear communications of meeting purpose and attendee roles, and controlling meetings within scope and constraints.
- Works with internal teams to facilitate debriefs and develop root cause analysis and process improvement plans when issues arise within assigned project.
- Supports and coordinates team around internal management, system updates, and change requests of vendor products such as CPR , CareTend, V-Impact, Snowflake, Atlassian Jira, Microsoft-based systems, etc.
Core Competencies:
- Time Management – Ensuring all projects are delivered on time and deadlines are met.
- Comprehensiveness – Ensuring all projects satisfy all objectives and contractual obligations.
- Cost Efficiency – Ensuring all projects are financially efficient.
- Customer Engagement – Ensuring that customers (internal or external) are included throughout the project and that clear, well-defined expectations are set.
- Agility – Managing change requests as required.
- Communications – He/she must communicate with customers, internal stakeholders, individual contributors, and leadership to facilitate projects.
- Transparency – Keeping stakeholders informed.
- Organization and Proper Documentation – He/she must manage a variety of tasks, priorities, and objectives across multiple projects, multiple contributors, and multiple project owners.
- Uncompromised Quality – Paying close attention to detail and delivering quality work.
- Critical Thinking – He/she must actively manage projects to optimize outcomes.
- Self-Starter – He/she must drive project progress independent of supervision.
- Presentations – He/she must be capable of delivering clear, concise presentations to executive leadership.
- Leadership – ability to leader groups of stakeholders to gain consensus
Required Qualifications:
- Bachelor's degree in related field
- 3 – 5 years relevant experience in project management
- 1 – 2 years relevant experience in technical project management, including data and development
- Strong communications skills, to translate between granular and big picture audiences
- Experience operating using Agile methodologies in the execution of projects.
- Microsoft Office skills (Word, Excel & Outlook).
Preferred Qualifications:
- Master of Business Administration degree (or similar relevant Master’s degree).
- 5 years’ experience in healthcare technology.
- Project Management Professional Certification (PMP).
- Demonstrable project management skills.
- Experience working with the Waterfall PM methodology.
Work Environment
Vanscoy Rare offers a hybrid work structure, combining remote work and in-office requirements. The frequency of onsite requirements will vary depending on role, operational needs, meetings, client visits, or team collaboration activities. Employees must be within commuting distance to Pittsburgh, PA, and able to report to the office when needed. We will provide advance notice when possible. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. When telecommuting, employees must have reliable internet access to utilize required systems and software required for the position's responsibilities. The amount of time the employee is expected to work per day or pay period will not change while working from home. Employees are responsible for the set-up of their home office environment, including physical set-up, internet connection, phone line, electricity, lighting, comfortable temperature, furniture, etc. Employee’s teleworking space should be separate and distinct from their “home space” and allow for privacy.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job.