What are the responsibilities and job description for the Admissions Counselor position at Summit Academy OIC?
Summary/Purpose
The Admissions Counselor is responsible for creating a supportive and welcoming environment for prospective students while managing all aspects of the admissions process. This role supports Summit Academy OIC’s mission by evaluating student qualifications, engaging with students and community partners, maintaining admissions files and data integrity, and providing guidance that promotes student retention and success ensuring alignment with Summit’s goal of empowering individuals through education and career advancement.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Student Evaluation and Admissions Support
None.
WORK ENVIRONMENT
This job operates in a professional office and school setting, which is fast-paced and requires time management and prioritization of job duties. This role is full-time in office.
PHYSICAL DEMANDS
Work is primarily performed in a standard office environment, which requires the ability to open filing cabinets and bend or stand as necessary. This position may occasionally lift such articles as file boxes or heavier materials with help from others and/or lift and carry light objects frequently. A job in this category may require walking or standing to a significant degree or and does involve sitting most of the time with extensive use of a computer, keyboard, and mouse and heavy phone usage. While performing the duties of this job, the employee is regularly required to talk and hear.
POSITION TYPE & EXPECTED HOURS OF WORK
This is a full-time, non-exempt position under the Fair Labor Standards Act (FLSA). It is eligible for overtime pay. Hours of work are Monday through Friday 8:00 a.m. – 5:00 p.m. Occasional evening and weekend hours may be required.
TRAVEL
Limited local travel may be required.
Required Education & Experience
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO
It is the policy of Summit Academy OIC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Summit Academy OIC will provide reasonable accommodations for qualified individuals with disabilities.
Benefits
The Admissions Counselor is responsible for creating a supportive and welcoming environment for prospective students while managing all aspects of the admissions process. This role supports Summit Academy OIC’s mission by evaluating student qualifications, engaging with students and community partners, maintaining admissions files and data integrity, and providing guidance that promotes student retention and success ensuring alignment with Summit’s goal of empowering individuals through education and career advancement.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Student Evaluation and Admissions Support
- Conduct comprehensive evaluations of prospective and reentry student applications, ensuring alignment with established admissions criteria and maintaining class capacity requirements.
- Maintain consistent communication with prospective students, applicants, alumni, school counselors, and other stakeholders seeking information on admissions, academic programs, and student life.
- Arrange and lead on-campus individual interviews and group information sessions for students, parents, and community organizations.
- Build and sustain partnerships with local schools, feeder programs, and community organizations to support a consistent and successful recruitment pipeline.
- Engage in targeted outreach to secondary schools, providing informative recruitment presentations, and following up with prospective candidates to encourage enrollment.
- Organize, maintain, and audit all admissions-related documentation, including required forms, ensuring accurate data entry into the student information system (SIS).
- Monitor and implement enrollment management processes using a computerized system to ensure data integrity, streamlined workflows, and timely follow-ups with prospective students regarding their application status.
- Provide guidance and counseling to enrolling students on potential challenges, career pathways, and available resources, supporting student retention and success.
- Track and report enrollment data to meet the reporting needs of internal and external stakeholders, preparing documentation for organization-wide use.
- Contribute to special projects and provide backup support as an exam proctor, ensuring a consistent and adaptable admissions process.
- Inspiring and Motivational: Ability to motivate adult learners to achieve their educational and career objectives.
- Adaptable and Detail-Oriented: Ability to maintain accuracy and organization in a fast-paced environment with frequent interruptions.
- Collaborative Team Player: Works effectively in team settings and contributes to a positive, goal-oriented workplace.
- Excellent Communication: Proficient in verbal, written, and presentation skills, effectively engaging with diverse audiences.
- Technical Proficiency: High proficiency in Microsoft Office Suite, especially Excel, and experience with data management systems; CampusVue experience is a plus.
- Cultural Competency: Ability to communicate and work effectively with diverse adult learners in non-traditional educational settings.
- Problem-Solving and Initiative: Proactively addresses issues and implements effective solutions, maintaining a high level of student and stakeholder support.
None.
WORK ENVIRONMENT
This job operates in a professional office and school setting, which is fast-paced and requires time management and prioritization of job duties. This role is full-time in office.
PHYSICAL DEMANDS
Work is primarily performed in a standard office environment, which requires the ability to open filing cabinets and bend or stand as necessary. This position may occasionally lift such articles as file boxes or heavier materials with help from others and/or lift and carry light objects frequently. A job in this category may require walking or standing to a significant degree or and does involve sitting most of the time with extensive use of a computer, keyboard, and mouse and heavy phone usage. While performing the duties of this job, the employee is regularly required to talk and hear.
POSITION TYPE & EXPECTED HOURS OF WORK
This is a full-time, non-exempt position under the Fair Labor Standards Act (FLSA). It is eligible for overtime pay. Hours of work are Monday through Friday 8:00 a.m. – 5:00 p.m. Occasional evening and weekend hours may be required.
TRAVEL
Limited local travel may be required.
Required Education & Experience
- Associate’s degree
- Minimum of 2 years of experience in a role requiring a high degree of organizational, communication, and interpersonal skills.
- Experience working in a professional, diverse office environment.
- Experience with data management and entry; experience with CampusVue a plus.
- Bachelor’s degree. Education, counseling, or related field preferred.
- Experience in higher education administration, Admissions, and/or Counseling
- High-level Customer Service skills
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO
It is the policy of Summit Academy OIC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Summit Academy OIC will provide reasonable accommodations for qualified individuals with disabilities.
Benefits
- Our generous paid time off (PTO) policy, which begins accruing at 10 hours per month (3 weeks per year);
- 10 annual paid holidays in addition to 2 annual scheduled, paid mental health days;
- Eligibility to elect comprehensive health, vision, dental, and voluntary life insurance;
- Employer-sponsored life, short-term, and long-term disability insurance;
- Eligibility to participate in our 401(k) retirement plan with a 4% employer match, effective day one;
- Eligibility for an annual bonus based on organizational and employee performance