What are the responsibilities and job description for the Office Assistant position at Summey Plumbing?
Overview
We are seeking a highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and maintaining efficient communication channels. The ideal candidate will bring a positive attitude, strong organizational skills, and a passion for delivering excellent customer service. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative and fast-paced workplace.
Responsibilities
- Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets to maintain organized records
- Handle clerical duties including filing, proofreading documents, and managing correspondence to support daily office functions
- Assist with calendar management and scheduling appointments for staff or clients, ensuring efficient time management
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide excellent customer support by addressing inquiries via phone or email, ensuring clear communication and positive client interactions
- Maintain office supplies inventory and coordinate with vendors to ensure the office runs smoothly
Skills
- Strong computer literacy with experience in data entry, file management.
- Excellent organizational skills with the ability to multitask effectively in a busy environment.
- Exceptional phone etiquette and communication skills for professional interactions via multi-line phone systems
- Ability to manage time efficiently while handling multiple responsibilities such as calendar management, filing, and client communication
- Attention to detail for proofreading documents and maintaining accurate records
Join us as an Office Assistant where your proactive approach and enthusiasm will help create a welcoming environment while supporting our team’s success!
Pay: From $20.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $20