What are the responsibilities and job description for the Management Analyst II position at Summary The Management Analyst II?
Summary
The Management Analyst II provides support to the Department of State’s Bureau of African Affairs and reports to the Program Manager. The position is 100% on-site.
Essential Duties and Responsibilities
- Develops and maintains a Compliance Calendar or tracking system of contractual reporting due dates in Excel, including contract renewals, registrations, action items and other areas as necessary, etc.
- Assists the logistics division in product, equipment and supplier research and guidance.
- Maintains complete and accurate contract files in accordance with all applicable regulations to facilitate internal administration and audits through eFiling in ILMS.
- Remain current with customer policy, such as end-of-year funding action deadlines as they relate to contracting actions and maintain familiarity with customer contract policies and Acquisition Manuals.
- Maintains liaison with operations and funding experts in functional areas.
- Inform Bureau of African Affairs (AF) staff and recommend strategies and approaches to best use foreign assistance resources for the assigned portfolio at the country, regional and global level.
- Research, and provide oral and written briefings, to AF leadership, other Department offices, practitioners in U.S. embassies, State Department public affairs officers, and interagency representatives- on best practices, challenges and opportunities, programming needs and gaps, and potential for interagency program co-ordination.
- Identify, recommend, and support the development of new programs aligned with AF’s strategic objectives.
- Identify and implement innovative approaches for working with embassies and grant recipients to improve the efficiency of AF/EX program management and to minimize administrative burdens.
- Assist AF/EX in the development of SOPs for project management life cycle of projects including initiation, planning (e.g., Statements of Work), execution, and closure.
- Track and analyze new political, economic, and security developments in sub-Saharan Africa that may affect current and future programming and use this to inform and support strategy development and the strategic alignment of AF program and activities with the Department and Bureau’s highest priorities.
- Uses technical expertise in assigned area to support the budget planning for AF including the preparation of foreign assistance materials (Congressional notifications, allocation requests, and operational plans).
- Organize and participate in strategy and portfolio reviews to understand the impact and performance of AF programs.
- Develop and support U.S. Government and international coordination mechanisms and strategic program planning.
- Advise AF/EX on synchronizing programs with other U.S. Government and international efforts, developing recommended strategies to create more efficient planning and program management and oversight with U.S overseas missions, implementers, and relevant third countries and nongovernmental organizations.
- Coordinate with other program practitioners to develop whole-of-government approaches to promoting immediate, medium-term, and long-term objectives.
- Travel periodically to sub-Saharan Africa to enhance program coordination with embassy representatives and conduct site visits to oversee ongoing programming.
- Use relevant State Department and interagency databases to track funding to inform decision making for foreign assistance for AF.
Education and Qualifications
- Must be a U.S. citizen and possess or be able to obtain a Secret clearance. Preference will be given to those with active security clearance.
- Minimum Education: High School Graduate or equivalent
- Minimum Years’ Experience: 4 years or more
- Proficient in Microsoft Office Suite
- Possess strong multi-tasking and organizational skills
- Strong interpersonal and customer service skills
- Demonstrated written and oral communications skills
- Ability to handle complexity and highly detailed responsibilities
- Experience and ability to work and interact with others and provide excellent customer service
- Ability to prioritize work and make decisions
- Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times
PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.
Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.