Logistics Coordinator

Logistics Coordinator/Scheduler

The Logistics Coordinator at TXIT is responsible for supporting and executing daily logistics operations, including truck, rail, vessel, and tank movements. This role requires a proactive, detail-oriented individual who can ensure the accurate flow of commodities through the terminal, maintain timely communications with internal teams and external stakeholders, and support real-time updates through systems such as CommTrac. Additionally, supporting and demonstrating the company’s core values of Safety and Environmental Stewardship, Integrity and Accountability in All Actions, Caring for Customers, Co-workers, Company and Community, Quality Focused through Continuous Improvement and Operational Excellence. This position reports directly to the Logistics Manager or their designee.

Roles: 

• Truck & Rail Coordination: Schedule, monitor, and document truck and rail movements. Confirm BO Ls, manage setouts, pull lists, and monitor holding tracks. Ensure accurate railcar counts and timely rail notifications for Class 1 carriers.
• Vessel Operations Support: Assist with berth scheduling and loading/discharge updates. Maintain visibility on pump times, dock readiness, and inspector notifications. Track NO Rs, laycans, and demurrage-sensitive operations.
• Inventory Control: Input and reconcile data in CommTrac and shared spreadsheets. Ensure accurate alignment between physical inventory and digital reporting. Notify relevant parties of tank transitions, swaps, and out-of-spec product risks.
• Documentation & Reporting: Prepare loading summaries, daily shift reports, and transportationlogs. Updateinventory spreadsheets andmaintainaudit-readyfiles. Supportcompliance and customer documentation standards.
• Communication & Coordination: Interface with Operations, maintenance, marine, and customer service teams. Respond promptly to requests from customers, inspectors, or management.
• CommTrac System Utilization: Maintain timely and accurate entries in CommTrac for rail, vessel, and truck traffic. Identify and report system errors or user challenges to the supervisor. Support implementation of system enhancements.

Responsibilities: 

• Communicate with vessel agents and barge companies to ensure arrival and departure of all vessels and Ocean-Going Barges to and from TIT docks are arranged and schedule is executed.
• Responsible fortruck loading and ensuringall open ordersare audited weeklyandnew ordersare input intoTweigh
• Send TxIT management/Staff, Customers, Agents, Inspectors, and surveyors daily updates on each vessel and barges scheduled to berth at TxIT in the next 7 days.
• Ensure Pilots are set 12 hours prior to expected berthing or sailing slack water for all inbound and outbound vessels and ocean-going barges.
• Review and verify all Facility Access Gate Lists supplied by agents and barge lines, prior to passing on to Security for access to Terminal
• Track railcar and unit train throughput, including missing railcars, bad order railcars, GSV, and post-discharge ethanol railcar tracking
• Track barge operations on Fleeting Dock Log, including tender time, all-fast,commence, complete, release, and sail time from terminal
• Thorough knowledge of terminal Customer scheduling requirements.
• Maintain and distribute customer inventories daily. 
• Vessel/Barge/Rail Invoicing
• Resolvingdelivery problems.
• Recommend updates and improvements tologisticssupervisor. 
• Other duties as assigned.  

Expectations: 

• Goal100% on time delivery by promised deadlines.
• Goal100% proper paperworkrequiredfor invoicing. 
• Goal100�curateinventoryand BOL Documentation.  
• Goal100% customer satisfaction.
• All movements recorded in real time or within 30 minutes ofoccurrence.
• Provide clear and professional updates to all stakeholders resulting in no surprises.
• Anticipate schedule conflicts, sample delays, and tank issues before theyimpactoperations.
• Collaborate with rail crews, schedulers, and documentation teams to support smooth transitions across shifts.
• Become a power user of CommTrac and suggest imprrovements for system efficiency or reporting.
• Available 24/7 toassistand coordinate truck, rail, and marine traffic.
• All reports and invoices are issued accuratelyandin a timely manner.
• You may be asked toparticipatein an Emergency Response Team (ERT); please understand that participation in the ERT is both an expectation and condition of employment.
• Accomplish job responsibilities/dutiesin accordance withthe company’s Core Values.  
• Looks for opportunities to increase knowledge,workto increase responsibility, and striveto achieve personal goals.
• Observes safety and security procedures; Determinesappropriate actionbeyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities. 
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance;Monitorsown work to ensure quality.
• Represent TXIT with integrity in all communications with customers, inspectors, and thirdparties.

Qualifications and Education Requirements: 

• MinimumBachelor’sdegreeorequivalent 5 years’work experience in the maritime industry
• Proficient in Microsoft Office, specifically Excel
• Mustdemonstratean attention to detail and work for accuracy andproficiency
• Must be highly motivated, self-starter whopossessesstrong interpersonal skills, capable of building strong positiverelationships,andpossessesstrong analytical skills.
• Continuously uphold company core values. 
• Specialized training and certificationsmaybe berequiredtobe completedandmaintained.
• Excellent verbal and written communication.  
• Excellent time management skills with proven ability to meet deadlines. 
• Strong analytical and problem-solving skills. 
• Must have or be able to obtain a TWIC card.  
• Mustpossessand maintain a valid US driver’s license.
• Must pass all pre-employment testing including a drug test, physical and background check. 

Measurables/KPIs

• CommTrac entry compliance: 100% real-time input within standard
• Railcar error rate: <2% monthly
• BOL discrepancies: Zero tolerance
• Daily inventory accuracy: 100% alignment with operations
• Communication score: >90%
• Incident escalation response time: <10 minute

Physical Demands: 

• Must be able to perform work wearing PPE including, but not limited to rain gear, FRC, hard hat, ear plugs, safety glasses, etc.
• Respiratory protection fit-testing, pulmonary function testing, and fit for duty exam ifrequired
• Candidates must be able to lift and carry up to 50lbs, unassisted.
• Prolongedperiodssitting at a desk and working at a computer.

Position Details: 

• Shift work - must be available and flexible to work variable shifts including weekends and holidays.
• Will be subject to Call out. 
• Non-Exempt position.