Part-time Administrative Specialist

required information.

Job Summary:
Provides skilled administrative assistance and assumes minor administrative duties within framework of established policies. Independently coordinates routine office or departmental clerical work according to established procedures and may process varied, complex or large volumes of material.

Essential Job Functions

• Coordinate routine office or departmental clerical work according to established procedures.

• Manage a variety of documents and information, including large complex volumes of material.

• Handles and maintains confidential information.

• Prepare and format correspondences, forms, reports, proposals, and other documents using standard computer and keyboarding skills.

• Compose routine correspondences and assist with compiling reports and other departmental materials.

• Answer, screen, and route calls as needed; sort and distribute mail; schedule and maintain appointment, meeting, and departmental calendars.

• Maintain accurate records, files schedules, and filing systems.

• Handle confidential information appropriately and maintain security of sensitive student, staff, and faculty records.

• Serve as receptionist to the Business Department.

• Prepare and submit travel requisitions and reimbursement documentation.

• Monitor department inventory and order supplies for the department.

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Key Competencies: (Knowledge Skills and Abilities)
Standard office machines and computer skills. Word processing, database, and spreadsheet computer program skills.

Expectation of Quality:
Employee will support the mission of Sul Ross State University by providing high-quality, professional services, timely responses, and solutions to customer requests.

Physical Requirements:
This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees.

Additionally, the job may involve occasional mobility around the office and attending

meetings, as well as frequent travel to attend off-site meetings and trainings.

Working Conditions:
Office conditions; standard hours.

Security Sensitive:
This position is classified as Security-Sensitive and is thereby subject to the provisions of

Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Responsible for personal safety and the safety of others; must exercise due caution and practice sate work habits at all times.

This position is not benefits eligible.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.