Administrative Coordinator II - Meadows Research Institute for West Texas Water

Function: Provides highly skilled administrative assistance in a critical area.

Scope: Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

Essential: Operates computer utilizing advanced expertise for word processing, spreadsheet applications, and/or data base management. Assigns and reviews work of small clerical staff and student workers.

Keeps various administrative fiscal records for reporting on donations, grant funds, and individual project expenditures; prepares and/or verifies documents for accuracy such as annual reports, newsletters, and other correspondence. Completes requisitions and maintains supplies of office and field materials. Uses Banner for requisitioning supplies and compiling financial reports. Provides individuals and general public with information on the Meadows Research Institute for West Texas Water (MRIWTW). Assist in organizing various functions for MRIWTW. Make arrangements for travel, meetings, and special programs, as well as prepare travel applications and vouchers for per diem.

Arrange repairs and maintenance of vehicle fleet; administer reservation calendar for truck, ATV, and other equipment. Prepare agendas, record and transcribe minutes for staff and MRIWTW Steering Committee; prepare correspondence for staff and MRIWTW Steering Committee. Maintain donor records and prepare all bulk mailings of MRIWTW, conference registrations, and newsletters to members. Organize conferences and banquets, including assembling information for registration brochure, registering attendants, and assisting presenters with needs. Assist with proofreading and editing articles for newsletter and other publications. Work with printer for bids and final proofs of posters, conference programs, and newsletters. Assist MRIWTW staff with content for newsletters social media and website. Use Metasoft internet site for fundraising efforts; contact foundations and donors; and assists in preparation of proposals and letters of inquiry for fundraising. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Non-Essential: Duties unique to MRIWTW and other duties as assigned.

Received: Broad instructions on policy and procedure. Given: Supervises student and other classified employees.

Working Conditions

Usual: Office conditions; standard hours; may require some evenings and weekends; exempt from overtime provisions. Position is Security Sensitive.

Special: May be required to go in the field to meet with landowners or donors.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.