What are the responsibilities and job description for the Project Coordinator position at Suite Pieces?
Benefits:
Location: Huntington, NY (On-Site)
Status: Full-Time
Reports to: Founder/Business Manager
About Suite Pieces
Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings.
As we scale, we’re building the internal systems to match our creative ambition — and we’re looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget.
The Role
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to.
This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time.
Key Responsibilities
Purchasing & Order Management
- Bonus based on performance
- Employee discounts
- Opportunity for advancement
- Paid time off
- Training & development
Location: Huntington, NY (On-Site)
Status: Full-Time
Reports to: Founder/Business Manager
About Suite Pieces
Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings.
As we scale, we’re building the internal systems to match our creative ambition — and we’re looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget.
The Role
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to.
This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time.
Key Responsibilities
Purchasing & Order Management
- Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories
- Manage purchase orders, vendor confirmations, and internal documentation
- Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed
- Log and track all goods by project/client in an organized system
- Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers
- Schedule fabrication, pickup, and installation windows
- Ensure vendors receive accurate specs, materials, and payment
- Resolve vendor delays, damages, or miscommunications quickly and professionally
- Build internal timelines from order to delivery to install
- Coordinate install schedules with clients, installers, and the design team
- Communicate status updates clearly to the internal team (and clients, if needed)
- Ensure all parts and materials are ready before install days — no missing pieces
- Ensure vendor payments are submitted on time
- Work with bookkeeping team to reconcile invoices
- Flag margin issues or overages before they become problems
- Help refine SOPs as you go — documenting better ways to do things
- 2–4 years experience in project coordination, purchasing, operations, or design support
- Familiarity with the design industry, upholstery, or custom fabrication (a big plus)
- Highly organized, with strong follow-through and attention to detail
- Excellent communicator — with vendors, team, and clients
- Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.)
- Calm under pressure; proactive about problem-solving
- Eager to grow into a bigger role — COO, Operations Lead, or beyond
- Be part of a growing, creative brand with an ambitious future
- Learn the operations behind luxury design, custom goods, and scaled execution
- Work closely with leadership and play a direct role in bringing our projects to life
- Gain visibility and mentorship toward a bigger operational leadership path