Office assistant

An employee in this class performs clerical and typing / word processing duties of limited difficulty and responsibility.

The work differs from that of an Office Assistant in that the incumbent must also communicate with Spanish-speaking persons and assist them in their contacts with the agency.

Duties of the position follow well-defined procedures and methods. Detailed instructions and close supervision are received at the beginning of work and on new assignments, but regular routine tasks are performed more independently and some initiative and judgment are utilized as experience is gained.

The nature of the work is such that the employee may be required to operate a variety of office equipment. Employees may make arithmetical or other checks for accuracy of work performed by other employees, but they do not exercise direct supervision over other personnel.

The work is performed under the direct supervision of assigned supervisory personnel, and is reviewed upon completion for content and accuracy.

Does related work as required.

SPANISH SPEAKING REQUIRED

SPANISH SPEAKING REQUIRED

There will be a qualifying Spanish language examination

Position Hours : Monday-Friday

Monday-Friday

9 : 00am-5 : 00pm

IMPORTANT : The next Office Assistant examination will be given on December 9, 2023 and the filing deadline for that test is November 1, 2023.

For information on the specifications and to sign up for the test, please visit :

https : / / apps2.suffolkcountyny.gov / civilservice / 0029ann.html

TYPICAL WORK ACTIVITIES

• Transcribes from recording device or types from rough copy, reports, statements, tabulations, vouchers, letters and various legal documents;
• Posts simple data to various office records, prepares, and types reports based on tabulations of posted data and simple arithmetical computations;
• Receives and checks applications, vouchers, or other forms for accuracy of content and compliance with procedural and regulatory requirements;
• Produces documents requiring routine entry and revision skills using word processing software;
• Answers routine questions regarding departmental procedures in response to personal and telephone inquiries, and produces routine letters or form letters to respond to written inquiries;
• Enters data on computerized records;
• Checks and proofreads typed copy;
• Operates a variety of simple office equipment, including computers with word processing and other applications;
• Sorts, indexes and files documents, reports, correspondence and other material;
• May serve as receptionist.
• May provide translating or interpreting services to Spanish-speaking persons.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Some knowledge of office terminology, procedures, equipment and clerical techniques;
• Some knowledge of business English, spelling and arithmetic;
• Skill in typing accurately;
• Ability to read and converse fluently in Spanish;
• Ability to understand and carry out oral and written instructions;
• Ability to learn assigned tasks and to adhere to prescribed departmental routines;
• Ability to make arithmetical computations and tabulations accurately and with a reasonable rate of speed;
• Ability to establish effective working relationships with co-workers, supervisors and the general public;
• Physical condition commensurate with the demands of the position.
• Team player, good interpersonal skills

Target Salary : $37,871

This position does not offer relocation assistance at this time

Sponsorship is not available for this role

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma.

There will be a qualifying Spanish language examination.

This Role Is A Provisional Appointment

A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position.

In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question.

The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position.

Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates

Additional details regarding a Provisional Appointment can be reviewed at :

https : / / www.suffolkcountyny.gov / Departments / Civil-Service / faqs

Suffolk County's Commitment to Diversity, Inclusion & Equity :

• We achieve results in all our responsibilities through the use of diversity and inclusion best practices.
• We maintain a familiarity with Diversity & Inclusion trends and best practices.

Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Last updated : 2024-03-08

Salary : $37,871