What are the responsibilities and job description for the Executive Leadership Team Administrative Support position at Suburban Enterprises, Inc?
Take Ownership of Your Career and Shape Your Future!
Are you ready to become an Employee Owner? At Suburban Enterprises, you not only work for the company you own the company! The ideal candidate is happy where he/she is currently employed but is interested in a more self-directed work environment, increased responsibility, and the opportunity to grow into additional roles. We would like to hire someone interested in a career, not a job, who wants to do the work and be recognized for a job well done!
The Role - Executive Leadership Team Administrative Support
The Executive Leadership Team Administrative Support role provides high-level administrative, coordination, and organizational support to the Executive Leadership Team (ELT). This position is essential to maintaining the structure, rhythm, and follow-through required for effective leadership execution. The role partners closely with the ELT to ensure EOS tools, meetings, and priorities are consistently supported, well-organized, and completed as committed. Success in this role requires strong attention to detail, sound judgment, confidentiality, and a proactive approach to supporting leaders in a fast-paced, accountability-driven environment.
What You'll Do
- Provide proactive administrative support to the Executive Leadership Team.
- Support the team as needed by managing logistics, communications, and follow-through without disrupting organizational focus.
- Coordinate and support EOS-based meetings, including:
- Weekly Level 10 Meetings
- Quarterly and Annual Planning Sessions
- Leadership offsites and strategic reviews
- Maintain organization and visibility of quarterly Rocks at the leadership level.
- Coordinate logistics, schedules, and materials for Board of Directors and governance-related meetings.
- Draft, edit, and proofread executive-level correspondence, reports, and presentations.
- Manage executive travel arrangements, expense reporting, and vendor coordination.
- Assist with planning company-wide meetings, divisional quarterly meetings, and leadership communications.
What You Bring (Required Experience)
- Associate or Bachelor's degree in Business Administration or related field, or equivalent professional experience.
- 5 years of experience providing high-level administrative support to senior leaders or executive teams.
- Exceptional organizational, time-management, and prioritization skills.
- Strong written and verbal communication skills.
- Proven ability to manage highly confidential information with discretion and sound judgment.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Bonus Points For (Preferred Experience)
- Experience working in an EOS-run organization.
- Familiarity with EOS tools and terminology (Level 10 Meetings, Rocks, Scorecards, IDS).
- Experience supporting Boards of Directors.
- Experience in a mid-market ($25M-$100M) organization.
What We Offer - Why Choose Suburban Enterprises?
- Team Member Ownership: Work for a company where your contributions directly impact your future
- Commitment to Safety: Safety isn't just a priority; it's our promise to you and your family
- Career Growth: This isn't just a job - it's a career path with opportunities for advancement
- Continuous Learning: Investment in your professional development
- Collaborative Culture: Work with a team that values respect, integrity, and excellence
- Comprehensive Benefits: Competitive pay, ESOP, 401(K) with employer match, and no healthcare premium increases for 4 years
Ready to Join Us?
Our high standards of service to our customers and clients require that we select only the top team members based on our culture and core values so please read and understand them or come with clarifying questions because we work, live, hire and promote by them. We will choose new team members with great care because the future of Suburban Enterprises rests with them. You are here because we believe in your character and abilities.
If you're passionate about innovation, committed to excellence, and ready to be part of a company that invests in its people, we want to hear from you. Help us create a better future through innovation and automation.
We are an equal opportunity employer.