What are the responsibilities and job description for the Administrative Assistant position at Suburban Drywall,Inc.?
Company Overview
Suburban was founded as a small drywall services business in 1978. Today we are Southern Wisconsin’s leading
provider of construction finishes — we offer a complete line of drywall, insulation, metal framing, painting, and
staining services. We pride ourselves on providing a large range of construction services to complete your
building project on time and on budget. At Suburban, quality results and a seamless customer experience come
first. We believe that service makes the difference.
Position Summary
The Administrative Assistant position at Suburban Drywall supports our accounting & office teams by handling
administrative tasks & responsibilities. This person will handle a mix of daily, biweekly, monthly, and annual
responsibilities. This person will also be the primary driver of our subcontractor processes, including payables
entries, certificates of insurance, new subcontractor onboarding, and annual renewals.
Key Responsibilities
Department: Administration
Position Type: Full-time
Reports To: Director of Finance
Location: Waukesha, WI (on-site)
Benefits: Health, retirement, paid time off, professional development
FLSA Status: Hourly non-exempt
Suburban was founded as a small drywall services business in 1978. Today we are Southern Wisconsin’s leading
provider of construction finishes — we offer a complete line of drywall, insulation, metal framing, painting, and
staining services. We pride ourselves on providing a large range of construction services to complete your
building project on time and on budget. At Suburban, quality results and a seamless customer experience come
first. We believe that service makes the difference.
Position Summary
The Administrative Assistant position at Suburban Drywall supports our accounting & office teams by handling
administrative tasks & responsibilities. This person will handle a mix of daily, biweekly, monthly, and annual
responsibilities. This person will also be the primary driver of our subcontractor processes, including payables
entries, certificates of insurance, new subcontractor onboarding, and annual renewals.
Key Responsibilities
- Answer incoming phone calls and route appropriately.
- Daily distribution of payables invoices to approvers & matching/filing of approved invoices.
- Send outbound mail, including usage & restock of postage machine.
- Monitor office & kitchen supplies, placing restock orders when necessary.
- Prepare reports as needed for accounting & office teams.
- Be a backup user for plan printing and other administrative tasks as assigned.
- Handle the central inbox for subcontractor invoices for Waukesha office.
- Post approved subcontractor invoices to QuickBooks accounting system.
- Monitor renewal dates on subcontractor COIs & validate renewal documentation.
- Coordinate the annual renewal process of all subcontractors in Q4 of each year.
- Verify accuracy of data for any new subcontractor requests prior to onboarding & payments.
- Associate’s degree in Accounting or Administrative field desired.
- 1 years of accounting or administrative experience desired, or 2 years if non-degreed.
- Hands-on experience with Microsoft Suite, primarily Outlook, Excel, and Sharepoint beneficial.
- Strong computer skills required, 60 WPM desired.
Department: Administration
Position Type: Full-time
Reports To: Director of Finance
Location: Waukesha, WI (on-site)
Benefits: Health, retirement, paid time off, professional development
FLSA Status: Hourly non-exempt