What are the responsibilities and job description for the Project Manager position at Subsense Inc.?
About Us
Subsense is a pioneering organization specializing in developing innovative nanotechnology solutions aimed at revolutionizing the field of noninvasive daily used Brain-Computer Interfaces and treating Neurodegenerative disease. We are committed to creating cutting-edge products that address complex health challenges and improve customer and patient outcomes.
Summary
The Project Manager will serve as a strategic execution partner to the CEO, driving the company’s most critical cross-functional initiatives. This role goes far beyond traditional project management - it requires a leader who can connect strategic vision with operational execution, coordinating complex workstreams across R&D, Product, Finance, and Operations to ensure alignment, focus, and delivery. You will work closely with executive leadership, identifying risks, aligning dependencies, and maintaining clarity in fast-moving environments where structure and flexibility must coexist.
Responsibilities
- Define and maintain project scope, objectives, deliverables, and success criteria aligned with the CEO and functional leads.
- Translate strategic goals into actionable plans with clear timelines, owners, and measurable outcomes.
- Coordinate cross-functional execution across R&D, Product, Finance, and Operations, ensuring alignment and consistent progress.
- Facilitate clear, structured, and efficient communication and decision-making among stakeholders.
- Identify, assess, and manage risks and interdependencies — proactively surface potential issues, develop mitigation strategies, and ensure resolution.
- Maintain structured documentation, project dashboards, and concise executive summaries highlighting key achievements and risks.
- Implement and refine project management systems that enhance visibility, accountability, and efficiency.
- Lead regular progress reviews, ensure follow-through on decisions, and provide leadership with reliable operational insight.
- Continuously evaluate outcomes, capture lessons learned, and improve internal processes for faster, more coordinated execution.
Qualifications
Must-have experience
- 4 years of experience in project or program management, operations, or a similar execution-focused role, ideally within a startup or cross-functional environment.
- Proven success working directly with executive leadership and coordinating complex, multi-stakeholder initiatives.
- Exceptional organizational and prioritization skills — able to structure and manage multiple high-impact projects simultaneously.
- Strong understanding of strategic planning, OKR alignment, and performance tracking frameworks.
- Advanced project management expertise, including roadmap design, milestone tracking, resource planning, and risk mitigation.
- Proficiency in analytical and operational tools (e.g., Gantt planning, KPI dashboards, reporting systems, and structured documentation).
- Excellent communication and stakeholder management skills — clear, concise, and confident in driving alignment across leadership and teams.
- Analytical, systems-level thinker with the ability to translate ambiguity into clear structures and outcomes.
- Demonstrated ability to operate in fast-paced, evolving environments with minimal supervision.
- Self-directed and outcome-oriented, comfortable owning complex initiatives end to end.
- Fluent in English (written and spoken).
Location: Palo Alto, CA