Cross Rentals Manager

Company Description

Cross Rentals Manager

Overview of the Organization:  

Studio RRD is a lighting design studio fueled by limitless thinking, precision and exacting visual mastery. We explore the intersection of design, technology, and architecture to push boundaries and deliver the intended human experience.

• Our studio was assembled through years of collaborative visual mastery across a variety of disciplines in art, theater, fashion, music and architecture. 
• Our team composed of shared, but singly distinctive talent includes designers, renderers, draftsmen and production professionals brought together by a desire to push the limits of light. 
• Our collaborative experience and inspired arts training has informed a cross-pollinated team aesthetic, merging compelling and striking elements from every corner of the globe to shape both the visual and visceral human experience. 

Job Summary: 

The Cross Rentals Manager will serve as Studio RRD’s central point of contact for all cross-rental and subrental operations, bridging the gap between our production teams, vendors, and shop personnel. This position is responsible for monitoring equipment availability across active projects, developing competitive cross-rental quotes, managing vendor relationships, and ensuring seamless gear flow from sourcing through return. The ideal candidate brings hands-on experience in lighting production environments and thrives in a detail-driven, fast-paced setting where precision, proactive communication, and sound logistical judgment are essential. This role is a critical operational anchor for our production pipeline — someone who can independently manage competing priorities, uphold company standards, and drive solutions-oriented progress from start to finish.

Expected Qualifications: 

• 3 – 5 years of experience in rental coordination, production management, or a related technical role within the live entertainment or production industry. 
• Previous experience in lighting, audio, or video in a technical production setting strongly preferred. 
• Working knowledge of industry standards as they relate to equipment rentals. 
• Proven ability to manage and negotiate vendor relationships with a focus on budget adherence. 
• Strong analytical skills with the ability to assess inventory availability and identify gear shortages across concurrent projects. 
• Detail-oriented with strong organizational skills and a high standard for accuracy. 
• Excellent written and verbal communication skills; a high level of professionalism in all vendor and team interactions. 
• Unflappable, adaptable, and able to maintain positivity and precision in a fast-paced, high-volume environment. 
• Ability to work both independently and collaboratively across departments. 
• Basic to intermediate computer skills; proficiency with Google Suite preferred. 
• High School Diploma required; Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is preferred. 

Desired Qualifications: 

• Experience with Intellievent or other rental management software systems. 
• Experience managing Certificates of Insurance (COIs) for rental transactions. 
• Background in warehouse operations, gear logistics, or production trucking. 
• Familiarity with loss and damage (L D) processes and closeout procedures. 
• Demonstrated ability to coordinate logistics between shop personnel, crew, and external vendors. 
• Associate’s or Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is a plus. 

Job Responsibilities: 

• Develop cross-rental quotes and input cross-rental orders into rental management software with precision and timeliness.
• Analyze inventory availability across active productions to proactively identify cross-rental requests and subrental needs.
• Monitor internal gear shortages on active projects and source equipment to fill gaps within approved budgets.
• Reach out to and maintain relationships with vendors to acquire competitive quotes; write and manage purchase orders for all approved subrentals.
• Negotiate subrental rates with vendors to meet project budget requirements.
• Follow up on cross-rental returns and ensure timely, complete equipment recovery.
• Gather and provide Certificates of Insurance (COIs) for all cross-rental transactions.
• Close out cross-rental orders and manage all loss and damage (L D) documentation and procedures.
• Communicate active rental orders and subrentals clearly to shop personnel to ensure aligned preparation and execution.
• Coordinate with logistics managers for all subrental pickups, deliveries, and returns.
• Collaborate with Warehouse Design teams  to identify inventory shortages and determine subrental solutions across concurrent productions.
• Partner with Production Electricians to evaluate sub-rented gear that is missing or damaged.
• Other duties as assigned.

Compensation and Benefits:

This is a full-time exempt salaried position with a salary range of $75,000 - $85,000 per year, commensurate with experience.  This is paid on a bi-weekly basis and includes health insurance, employer-matched 401k, annual bonuses and other benefits.  Priority given to candidates that send a resume and cover letter to jobs@studiorrd.com with Cross Rentals Manager in the subject line. No phone calls please.