Architectural Project Manager

Project Manager

Studio G Architects, a growing design-oriented interior and architectural design firm located near downtown San Jose is seeking a Project Manager to join our growing design practice.

Our projects include extensive exterior repositioning and market-ready creative interior improvements, civic and commercial shell buildings, corporate interiors, tenant improvements, life science, biomedical and R&D labs and residential projects.

We are looking for focused and highly motivated individuals to join our design team. The position requires the candidate to be well-organized, with a strong foundation in design and excellent communication skills. A passion for professional growth and a desire to continuously improve are essential. We are seeking a team player who will be involved in all aspects of projects and is comfortable working in a deadline-sensitive and detail-oriented environment.

Position Overview:

The Project Manager plays a vital role in the execution of projects from schematic design through construction administration. The Project Manager leads multi-disciplinary teams from early design through construction closeout. This role owns scope, schedule, budget, quality, and client communication; drives consultant coordination; ensures code and zoning compliance; and mentors staff to elevate project outcomes and team growth. This individual will work closely with senior designers, and firm leadership to deliver high-quality design and documentation. Candidates must demonstrate good technical knowledge, a collaborative mindset, and a passion for design excellence.

This is an excellent opportunity for a motivated and resourceful professional looking to grow into a leadership role within a supportive studio environment.

Core Functions of the position:

Project Leadership and Coordination

• Lead consultants and internal team to execute design intent and deliver complete, coordinated implementation documents.
• Coordinate with Principals, senior staff, clients, agencies, consultants, and contractors; lead work sessions to integrate building systems and resolve issues.
• Prepare for and lead team meetings; set agendas, assign actions, and track follow-through.
• Elicit trust and appreciation from the client and internal studio g staff.
• Foster a healthy team environment; resolve conflict constructively and model professional communication.

Planning, Scheduling and Project Delivery

• Develop and manage project workplans and project schedules; define milestones and hold the team accountable to deadlines and quality of work.
• Maintain accountability to the approved project plan and targeted utilization rates across phases.
• Anticipate risks, propose mitigations, and adjust resources to keep deliverables on track.
• Effectively and fully own and manage project plans, schedule, budgeted fees and staffing to deliver successful and profitable projects.
• Be primary source for monitoring and managing employee performance and handling multiple accounts and larger scale projects up to 50K SF.

Technical Quality and Documentation

• Prepare, review, and coordinate construction documents; ensure conformance with Studio G standards, best practices, and QA/QC expectations.
• Coordinate with senior staff on code analysis; confirm that code and zoning requirements are met and properly documented.
• Guide designers on materials/systems evaluation and oversee appropriate application of products and assemblies.

Client and Stakeholder Communication

• Prepare client-facing presentations; present design concepts and drawing packages as needed.
• Manage client feedback and scope modifications; ensure timely approvals while maintaining project objectives and design intent.
• Support Principals by identifying new opportunities, nurturing existing relationships, and assisting with proposals, fees, and schedules; participate in business development pursuits as appropriate.

Financial and Contract Management

• Manage the project accounting process (budget tracking, forecasts, invoices) and assist in preparing proposals.
• Deliver projects within defined budget parameters; monitor project budget and adjust scope/resources proactively.
• Understand contract terms; recognize and document additional services.
• Project Managers are assigned project billing and Effective Billing Rate (EBR) targets and are expected to actively support the financial success of their projects.

Field and Construction Administration

• Attend site visits, field reviews, and project meetings; issue well-documented field reports and meeting notes.
• Track submittals, RFIs, and change documentation with timely and clear responses.

Technical Skills

• Strong working knowledge of architectural building systems and detailing (exterior renovations, core & shell, and interiors).
• Working knowledge of accessibility guidelines and building codes.
• Excellent command of construction drawings, coordination across phases, and QA/QC workflows.
• Software: Revit and AutoCAD, Bluebeam; MS Office Suite (Excel, Word, Outlook, PowerPoint). Experience with Photoshop, Illustrator, SketchUp, and InDesign preferred.

Your Qualifications

• Accredited professional degree in Architecture.
• Architectural registration preferred (not required).
• 8–10 years of relevant experience.
• Proven ability to manage multiple projects and coordinate construction documents across phases.
• Strong presentation skills; excellent written and verbal communication.
• Demonstrated problem-solving, organization, and client-relationship skills.
• Ability to generate space plans with minimal direction.
• Proficiency in Revit & AutoCAD; proficiency in MS Office; familiarity with Adobe CC and SketchUp preferred.