What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Studio 8 Design Architects?
Location: Valdosta, GA
Employment Type: Full-Time
Studio 8 is searching for an Administrative Assistant/Receptionist to join our growing team. As a full-service architectural firm, we serve a wide variety of private sector and governmental clients. We are dedicated to providing excellence in design and service to our clients. Studio 8 functions in an open-office environment which fosters learning, growth and development. We promote a collaborative atmosphere where each person brings their unique talents to the company. Studio 8 also engages in company activities to create a strong team.
Job Summary
The Administrative Assistant/Receptionist supports the firm by performing a variety of administrative tasks. As the first point of contact for the office, your role will entail greeting clients, answering phones, and providing administrative support. The ideal candidate is professional, detail-oriented, organized, and proficient in Microsoft Office and Adobe software.
Key Responsibilities
- Answer phones and greet clients
- Maintain and cultivate strong professional relationships while interacting with external clients and vendors
- Organize/schedule Lunch and Learn Sessions, meetings and other appointments as needed
- Keep architectural firm (and individual) and corporate state registrations up to date
- Run office errands (including, but not limited to UPS/Mail Drop-offs
- Order and maintain office supplies
- Arrange for necessary office maintenance and repairs
- Process and distribute incoming/outgoing mail
- Process and ensure all outgoing mail and packages are delivered to UPS/carrier for timely delivery
- Maintain company calendar
- Maintain office organization and tidiness
- Provide administrative support for entire office as requested
- Provide administrative support related to projects as directed
- Maintain office filing systems and ensure office is in compliance with document retention policies (archives)
- Plan and organize office trips and outings
- Assist controller with duties upon request
- Perform other duties as required
Qualifications
- 2 years’ experience in a related role (preferred)
- Experience in the architecture/construction industry (preferred not required)
- Proficiency in Microsoft (Excel, Word, Teams)
- Strong attention to detail and accuracy
- Written and verbal communication skills
- Good organizational and time management skills
- Ability to maintain confidentiality of project and financial information
Benefits:
Studio 8 Design offers a 401(k) Safe Harbor Plan, Paid Vacation, Sick Leave, Paid Holidays, and opportunities for advancement. The company also builds “esprit de corps” through company trips and social events.
More About Studio 8 Design: Visit our website https://www.s8darchitects.com/
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
Salary : $35,000 - $40,000