Special Education Administrative Assistant

Jenks Public Schools Job Description

Position: Special Education Administrative Assistant/Monitoring, Compliance, and Reporting 

Reports to: Director of Student Programs

Supervises: None

Qualifications:       

1. High School diploma or GED required.
2. Clerical skills required.
3. Advanced proficiency in Google Sheets (including data organization, basic formulas, and tracking). 
4. Satisfy all district requirements with regard to physical health and citizenship.
5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: Assist the Special Education staff in maintaining compliance with state and federal policies and procedures.

Essential Functions and Responsibilities:

1. Assist Site Special Education Personnel as required.
2. Provide technical assistance to Special Education Staff regarding IDEA in Ed Plan. 
3. Monitor finalized documents for compliance in Ed Plan for all meeting types (Initial MEEGS/IEP, Re-Evaluations, Subsequent IEP’s, IEP Addendums, Manifestation Determinations, etc.). 
4. Communicate with SPED staff regarding compliance issues in Ed Plan.
5. Utilize Google Sheets to build, maintain, and analyze complex tracking systems to monitor student data and compliance deadlines.  
6. Monitor and pull data reports from Ed Plan and PowerSchool as requested and for October 1st Child Count and End of Year Reporting to verify accuracy by the required deadlines. 
7. Coordinate special education transportation requests for current school year, extended school year, and upcoming school year. 
8. Complete monthly compliance reports (and additional as needed) for District and Site Special Education Coordinators and staff. 
9. Verify and maintain accuracy between the State Reporting SPED System (Ed Plan) and Student Information System (PowerSchool) for IDEA data. 
10. Monitor and pull reports on Evaluation logs for District and Site Special Education Coordinators. 
11. Maintain state reports for 5 years: October 1st, End of the Year, and District Data Profile.
12. Assist the Director of Student Programs and Special Education District Coordinators as needed. 
13. Perform such other duties as assigned by the supervisor. 

Employment Terms: Twelve (12) month classified hourly contract

FLSA Qualification: Non-Exempt

Evaluation: Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.