What are the responsibilities and job description for the Aviation Contract Administrator position at STS Technical Services?
STS Technical Services is hiring a skilled and detail-oriented Contract Administrator to join the Aircraft Delivery and Contracts team in Melbourne, Florida. This is an onsite position supporting a leading aerospace company in a dynamic, fast-paced environment.
Position Summary:As a Contract Administrator, you will provide full administrative and operational support to the Contracts and Aircraft Delivery teams. This role requires a motivated professional who excels at managing complex administrative tasks while supporting contract execution, invoice processing, customer interaction, and internal coordination across departments.
Key Responsibilities:- Perform administrative support functions for the Contracts and Aircraft Delivery departments
- Coordinate onboarding tasks including systems access, hardware setup, phone lines, and business cards for new hires
- Manage office supply orders and hardware allocation
- Assist with the preparation, processing, and tracking of purchase reports and invoices
- Organize team meetings, publish follow-ups, and track action items
- Support aircraft document preparation such as Warranty Bills of Sale, Power of Attorney, and Registration Applications
- Input and track SAP-related tasks, including PR/PO/FRS for services and concessions
- Assist in the delivery process, including ceremonies, gift sourcing, and customer aircraft model orders
- Coordinate FedEx shipments and maintain shipping records in Smartsheet
- Create and submit customer billing invoices and confirm payment status with finance teams
- Perform Dow Jones screenings for Know Your Customer (KYC) processes
- Participate in internal audits and special projects as assigned
- Maintain accurate records, collect signatures for key documents, and support daily operational needs
- Bachelor's degree in Business Administration, Legal Studies, Management, Aviation, or related field preferred
- 2 to 4 years of professional administrative experience, preferably in aviation or aerospace
- Familiarity with contract documentation, customer communications, and invoice processes
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
- Experience using SAP, Salesforce, or other CRM platforms is a plus
- Strong written and verbal communication skills
- Ability to interact professionally with customers, executives, and cross-functional teams
- Highly organized with strong attention to detail and the flexibility to adapt to shifting priorities
- Positive attitude and polished, professional demeanor
STS Technical Services is a Top 100 Staffing Firm that partners with some of the largest names in the aerospace, manufacturing, defense, and industrial industries. Our professional recruitment teams put talented individuals to work at client locations all over the United States.
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