What are the responsibilities and job description for the Project Administrator position at Structure Tone?
The Project Administrator (PA) shall support the Project Engineer (PE), Project Manager (PM) and Superintendent (Supt) for the project to meet its goals.
Primary Duties
- Create, distribute, and manage all required paperwork including contracts, subcontracts, project setup, certificates of insurance, purchase orders, meeting minutes, memos, etc.
- Provide research, follow-up, data entry, budget revisions, etc. for the PM as requested. This can occur in the marketing phase, bidding process, construction phase, or closeout phase.
- Print, plot, and order reprographics.
- Participate in the closeout process. This participation may range from follow-up with subcontractors/suppliers to managing the closeout process, depending on the project.
- Provide front desk coverage for Receptionist’s breaks and additional coverage as needed.
- Work with Receptionist to maintain adequate office supplies.
- Maintain the common areas and kitchens, ensure beverages are available and supplies are kept well stocked.
- Perform miscellaneous errands as requested by Project Staff and as approved by the Project Administration Manager.
Qualifications
- High school diploma or equivalent.
- Types a minimum of 50 wpm.
- Has at least 2 years’ experience in secretarial or administrative work.
- Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
- Has excellent written and verbal communication skills.
- Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
- Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
- Has the ability to accomplish routine tasks.
- Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
- Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
- Previous experience working in an administrative role in a construction company preferred.
- Knowledge of basic work methods, techniques and systems used by Abbott Construction preferred.
- One to two years post high school administrative assistant training preferred.
The hourly range for this position is $25.00 - $30.00.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement : Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
