Estimating Coordinator

Job Description

The Estimating Coordinator provides routine and non-routine clerical and administrative support to the estimating department during the bid-out process for multiple projects at one time.

Duties and responsibilities

• Receive and distribute plans and pertinent information for bids in a timely manner.
• Contact vendors/sub-contractors for quotes, qualifications and other information as required.
• Maintain and update Company list of qualified vendors/subcontractors.
• Answer questions regarding bid process and basic project queries.
• Schedule and take minutes of scope review meetings.
• Compile bid list of qualified sub-contractors.
• Schedule a turnover meeting with Project Team once project is awarded.
• Assist with review construction documents for bid scope.
• Prepare all bid documents necessary to obtain vendor pricing for various scopes of work included in our bid packages.
• Assist with material lists for both pricing and procurement as required.
• Assist with maintaining the company estimate log and tracks status of bids.
• Prepare and maintain historical data for evaluation of company labor production and recommend necessary adjustments for profitability and competitive advantages.
• Responsible for the acknowledgement, gathering, logging and tracking of incoming bids and project opportunities from clients.
• Reviews invitations to bid for applicable scopes of work.
• Maintenance, updates, and distribution of the bid list, bid packages, addendums and documentation to ensure complete, accurate and timely bid processing and information flow.
• Assist or prepare the necessary bid or proposal documents for timely distribution and submission.
• Communicates, coordinates, or directs the client’s needs to the appropriate estimator, engineer, or project manager.
• May perform routine quantity take-offs and calculations.
• Other responsibilities as directed by The Director of Preconstruction
  
  

Benefits: Structure Tone Southwest offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt, Time Away Benefits, 8 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

EEO Statement: Structure Tone Southwest is an equal opportunity employer.  We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.