What are the responsibilities and job description for the Accounts Payable Administrator – Property Management position at Structure Management?
Accounts Payable Administrator – Property Management
Structure Management | Roslindale, MA | Full-Time | In-Office
About Us
Structure Management is a growing property management company overseeing residential properties throughout the Greater Boston area.
We are looking for a reliable, organized, and detail-oriented Accounts Payable Administrator to join our team and take responsibility for the day-to-day management of our accounts payable processes.
The ideal candidate enjoys working with numbers, takes ownership of their responsibilities, and thrives in a busy office environment. This position requires accuracy, organization, and the ability to work independently while collaborating with our property management and accounting teams.
Key Responsibilities
- Invoice Processing: Receive, review, organize, and enter vendor invoices and utility bills into AppFolio, ensuring accurate coding and allocation to the appropriate properties.
- Accounts Payable Management: Manage the daily processing and tracking of vendor invoices, maintain accurate records of outstanding balances, and ensure invoices are properly documented and ready for management review.
- Vendor Communication: Communicate with vendors regarding invoices, account statements, payment inquiries, and discrepancies.
- Vendor Statement Reconciliation: Review vendor statements against internal records to identify missing invoices, duplicate charges, incorrect amounts, or other discrepancies.
- Payment Preparation & Coordination: Prepare invoices for management approval, monitor payment due dates, follow up on outstanding items, and coordinate with the bookkeeping team to maintain accurate payment records.
- Reporting: Prepare and maintain Excel spreadsheets and regular accounts payable reports to support payment scheduling and financial planning.
- Recordkeeping: Maintain accurate, organized, and up-to-date financial documentation.
- Administrative Support: Handle additional accounting-related and office administrative responsibilities as needed.
Payment approval and authorization are handled by management.
Qualifications
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
- Proficiency in Microsoft Excel or Google Sheets, including basic formulas.
- Strong computer skills and the ability to learn new software.
- Excellent written and verbal communication skills.
- Ability to work independently, take initiative, and follow established procedures.
- Dependable, professional, and comfortable handling confidential financial information.
- Strong problem-solving skills and the ability to identify discrepancies.
Preferred Qualifications
- Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Previous experience in accounts payable, billing, or office administration.
- Experience with AppFolio, QuickBooks, or similar accounting software.
- Familiarity with property management operations.
- Bilingual in Spanish or Portuguese.
We value reliability, attention to detail, and a willingness to learn. Hands-on training will be provided to help the right candidate become familiar with our systems and procedures.
Position Details
- Job Title: Accounts Payable Administrator – Property Management
- Company: Structure Management
- Location: 119 Belgrade Avenue, Roslindale, MA 02131
- Work Arrangement: In-office
- Employment Type: Full-time
- Schedule: Monday–Friday, 9:00 AM–5:00 PM
- Compensation: Starting at $24.00 per hour, depending on experience
- Start Date: Late October 2026
How to Apply
Interested candidates should submit their resume through Indeed.
We are looking for a dependable, detail-oriented individual who takes pride in their work, can manage responsibilities independently, and is interested in a stable, long-term opportunity with our company.
Pay: From $24.00 per hour
Expected hours: 40.0 per week
Benefits:
- Paid sick time
- Paid time off
Work Location: In person
Salary : $24