What are the responsibilities and job description for the Senior Administrative Assistant position at Structural Group?
STRUCTURAL integrates technology-driven solutions with specialty contracting services to improve, protect, and enhance the existing infrastructure of owners directly, and in partnership with designers and contractors. STRUCTURAL offers a wide range of specialty repair and maintenance services and is the largest concrete repair contractor in the United States, with roughly 2,500 employees working from locations nationwide and in select international markets. STRUCTURAL is the open-shop contracting business line of Structural Group.
We are currently recruiting for an Senior Administrative Assistant to join our team in our New England office based in Chelmsford, MA. As an Senior Administrative Assistant for STRUCTURAL, you will be accountable for routine office duties including but not limited to front office receptionist tasks, data entry, and overall office administration.
Expected hours of operations for this position: Monday – Friday from 8:00AM – 5:00PM
The successful candidate will also be responsible for:
Answering and transferring phone calls
Greeting employees and visitors to the office
Managing incoming and outgoing mail
Assisting with meeting and event planning set up for the office
Assisting with payroll, and AP/AR processing
Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization's policies and procedures.
Process new hires with onboarding and orientation
Assist with posting company/branch events and celebrations
Maintain and schedule travel arrangements for New England based job-site crews
Candidates who meet the following criteria may be considered for this position:
5 years of previous administrative experience
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills, as well as strong interpersonal skills with office management
Strong organizational and time management skills
Flexible, skilled at multi-tasking, detail oriented and organized
Candidates with the following background may be given preference:
Previous experience working in the construction industry
Bi-lingual English-Spanish
Our ideal candidate is an innovative but decisive individual who can work effectively in a highly collaborative, team-based environment; has the ability to set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.
EOE/M/F/D/V
STRUCTURAL is committed to a Safety 24/7 culture and offers competitive compensation and benefits including medical, dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.