What are the responsibilities and job description for the Administrative Assistant position at Structural and Steel Products?
NexVest Realty Advisors, LLC (‘NexVest”) offers a complete range of commercial property management services to improve the performance and efficiency of investment properties throughout Texas. NexVest is committed to supporting the investment and ownership objectives of our affiliate and its investors. For more information visit www.nexvestra.com.
Description
NexVest has an immediate opening for bright, hard-working individual to join our Administrative Team. This is a great opportunity to contribute directly to a reputable, fast moving company. This position requires a highly organized, confidential, mature and motivated individual who will interface with both internal and external professionals at every level.
Responsibilities
- Answer all incoming calls and transfer to appropriate parties in a prompt and professional manner
- Greet clients and guests accordingly to assist them with their needs, including guest Wi-Fi
- Maintain meetings and activities for executives
- Run errands as needed
- Maintain calendar for Managing Director and other senior managers
- Maintain the Certificates of Insurance
- Interface with Engineering on the purchase order system
- Coordinate travel scheduling for both domestic and international flights, as well as its reimbursement in a timely manner
- Responsible for all front desk duties: main board room calendar/setup, mail and package transactions, CityPlace building management (correspondence and maintenance jobs), and supervising all vendor deliveries
- Perform general office duties: manage all incoming faxes, intranet documents, company correspondence, maintain all phone lists (includes portfolio companies), office supply management, and various errands for the office as needed (on and off-site)
- Must exhibit high degree of discretion as relates to safeguarding confidential information
- Assist with event planning and implementation of marketing materials as needed for special events
- Work with all departments and perform ad hoc duties as needed
Qualifications
- Bachelor’s Degree required
- Strong academic background in a fast-paced environment – preferably in Finance, Marketing, or a recent graduate with solid internships
- At least 2 years of experience in an administrative role environment is preferred
- Tech Savvy and proficient in Microsoft Excel, Word, PowerPoint and Visio
- Excellent multi-tasking and problem solving-skills, organizational skills, as well as a high level of detail orientation
- Strong verbal and written communication, flexible, polished, professional, and outgoing
- A self-starter with strong multi-tasking and follow-through skills, while maintaining a sense of urgency
- Must be mature, thoughtful, and articulate and have the confidence to interact with clients and investors when necessary
- Ability to thrive in an independent, entrepreneurial, and relatively unstructured environment
- Valid Driver’s license
Job Type: Full-time