Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

Category : Leadership (Non-Certficated)

Contract : Leadership - 26/27 School Year - 260 Days per year

Salary : Based on Experience / Education - BASE - $52,720

Essential Functions:

• Serve as the Superintendent and Assistant Superintendent’s confidential secretary and personal assistant, managing effective office operations to facilitate the timely achievement of district objectives.
• Collect and organize information; confirm data to prevent entry errors; prepare documents using database, presentation, spreadsheet, and word processing software.
• Maintain an effective records management system for filing and retrieving information.
• Efficiently manage concurrent responsibilities; prioritize and complete assigned tasks within required timeframes; develop effective solutions for work-related problems.
• Prepare board agendas and meeting packets; update board policy and administrative procedure manuals.
• Prepare the district academic calendar and federal/state reports as directed.
• Maintain student discipline files (letters, expulsions, hearings, etc.).
• Prepare purchase orders, reorder consumable supplies as needed, verify deliveries, reconcile invoices for payment, and maintain a transaction/account balance ledger.
• Assist with special projects and committee activities as directed; maintain a procedural manual for the position regarding tasks and related duties.
• Registers staff for conferences, books hotels as directed.
• Manages mileage forms.

Minimum Qualifications:

• High school diploma or GED; advanced secretarial skills through training or work experience.
• Achievement of a satisfactory pre-employment test score is required. (Typing, Google Sheets, Math proficiency etc)
• Ability to implement principles of office administration (practices, procedures, etc.).
• Proficient in analyzing and presenting professional information in a clear and readable format.
• Consistently performs math calculations and measurements accurately.
• Demonstrates flexibility, reliability, self-discipline, and a willingness to take on challenging tasks.
• Strong communication, problem-solving, and time management skills.
• Upholds high ethical standards and integrity; accepts responsibility for personal decisions and conduct.
• Capable of following complex instructions and independently recognizing and correcting errors.
• Maintains a record free of criminal violations that would prohibit public school employment.
• Proficient in essential office-related technology at the time of hire.

Job Description - Administrative Asst. to Superintendent