What are the responsibilities and job description for the Project Coordinator position at Stronghouse?
About Stronghouse
Strong on the Inside & Out. We know nothing's more valuable than what takes place on the inside of a home, the family moments that strengthen bonds. The lived experiences that shape communities. We believe our customers' attention should be on nurturing and enjoying their interests and their families, not on roofs, siding, or windows. Our job is to make sure that it never changes. The Project Coordinator provides essential administrative and organizational support to the Commercial Division. This role is responsible for maintaining accurate project files, coordinating permits, supporting pre-construction efforts, and ensuring documentation flows smoothly across the team. Strong communication skills, organization and attention to detail are critical. The Project Coordinator keeps project records current, tracks permit status across multiple jurisdictions, prepares materials for client presentations, and supports the team with meeting coordination and administrative tasks. The right person for this role is detail-oriented, proactive, and takes pride in keeping information organized and accessible. They communicate clearly, follow through on commitments, and understand that consistent, reliable coordination makes the entire team more effective.
Role Description and Expectations
Pre-Construction Support
Strong on the Inside & Out. We know nothing's more valuable than what takes place on the inside of a home, the family moments that strengthen bonds. The lived experiences that shape communities. We believe our customers' attention should be on nurturing and enjoying their interests and their families, not on roofs, siding, or windows. Our job is to make sure that it never changes. The Project Coordinator provides essential administrative and organizational support to the Commercial Division. This role is responsible for maintaining accurate project files, coordinating permits, supporting pre-construction efforts, and ensuring documentation flows smoothly across the team. Strong communication skills, organization and attention to detail are critical. The Project Coordinator keeps project records current, tracks permit status across multiple jurisdictions, prepares materials for client presentations, and supports the team with meeting coordination and administrative tasks. The right person for this role is detail-oriented, proactive, and takes pride in keeping information organized and accessible. They communicate clearly, follow through on commitments, and understand that consistent, reliable coordination makes the entire team more effective.
Role Description and Expectations
Pre-Construction Support
- Assist with client presentations, inspection reports, and pre-construction materials
- Support estimating efforts by gathering project information
- Track RFQs/bids and manage deadlines
- Coordinate material samples with vendors and internal teams
- Research municipal permit requirements to ensure compliance
- Prepare and submit permit applications and required documentation
- Process permit fees and maintain records
- Track permit status and follow up with municipalities
- Assemble permit packets and support final permit closeout after project completion
- Participate in project meetings and document action items
- Coordinate team meetings and department events
- Maintain organized project files in CRM and related systems
- Ensure required documentation is uploaded and complete
- Draft, revise, and format internal documents and templates
- Ensure documents meet company formatting and branding standards
- Provide administrative support to the Director of Commercial Operations
- Prepare reports, presentations, and correspondence
- Assist with travel coordination, onboarding, and CRM training support
- Coordinate meeting schedules and presentation materials
- 2–5 years of project coordination or related experience
- Construction, roofing, or commercial contracting experience preferred
- Proficiency with CRM systems and Microsoft Office (Excel, Word, Outlook, Teams)
- Experience with AccuLynx or similar construction CRM
- Canva or document design tools
- Familiarity with permit processes and building codes
- Strong research, organization, and communication skills
- Bilingual (English/Spanish) a plus