Middle School Office Aid

Reports to: Campus Principal

Wage/Hour Status: Nonexempt

Compensation Plan: Clerical/Paraprofessional

Pay Grade: 01

Minimum Hourly Rate: $15.40

Minimum Annual Salary: $23,038

Duty Days: 187 days per year

Primary Purpose:

Provides reception and clerical assistance for the efficient operation of the campus office under the direct supervision of the campus principal.

Qualifications:

Education and Certification

• High school diploma or equivalent

Experience

• One year clerical experience in an office setting

Special Knowledge and Skills                                                               

• Proficient keyboarding skills
• Excellent organizational, communication and interpersonal skills
• Ability to follow written instructions
• Ability to operate multi-line phone system
• Ability to exercise good judgment in handling confidential information

Major Responsibilities and Duties:

Reception and Phones

• Receives and directs incoming calls, take reliable messages, and routes to appropriate staff.
• Greets and directs campus visitors, maintains visitor log, and issues visitor passes when required.
• Assists parents in checking students in and out of school.
• Assists with scheduling or teacher conferences as required.
• Receives, sorts, and distributes mail, messages, documents, and other deliveries.
• Assists with receiving and distributing student materials, including homework requests and grade reports.
• Assists with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintains computerized files using personal computer, including reports, employee roster, and mailing list.
• Serves as secondary staff and student attendance monitor.
• Prepares attendance reports for principal.
• Gathers staff Absent from Duty Forms, substitute requests, doctor excuses student absences and early dismissals, etc.
• Updates and modifies campus calendar for accuracy and prompt communication to all parties.
• Assists secretary with paraprofessional timekeeping, in and out punches.

Other Related Duties:

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned.

Equipment Used:

• Personal computer, scanner, copier, and audiovisual equipment

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; may require occasional district-wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.